Board Meeting – March 5, 2024

Bay Colony Marina Monthly Board Meeting

February/March Board of Directors Meeting; March 5, 2024.

(Attending: D. Degidio, M. Langager, K. Moore, P. Hekl, D. Shapiro)

Approval and web posting of Minutes from January Monthly Board Meeting held on January 30, 2024.

Upfront Items for Decision or Information

Summer 2023 navigation update
Marina well tank replacement approval – Daisey Well Drilling, Inc. $3,495 plus $750 vac-truck (+/-) to suck the water out of the tank and mud out of the hole. Will complete the tank replacement prior to April 15, 2024 (water turn-on date). Board requested more detailed itemization prior to approval.
Bathymetric Survey #2 approval – Rob Plitko, LLC. $1,900. Bathymetric Survey #1 completed on June 1, 2022, $2,500, for the entire Marina. Tentatively approved by board but will wait for further permit developments to implement.

Marina Financial Update

Marina Maintenance Update

No change – Dock carpentry repairs – PJ Handyman. Paid in full up to date. One item remaining – Dock A/Gate #1 under bracing.
Installed zinc two (2) anodes on docks to monitor throughout 2024 season – check again in April

Replace Parking Lot light bulbs for 2024 season from 2023 inspection
Refurbish Summer Green and Red buoys and replace chains and repair worn buoy eye-lets
Fix Security camera #2 on corner of porch – not working
Review Marina Spring start-up
- Lawn maintenance contract – in place, 2024 contract estimate is $4,150
- Restroom cleaning contract – in place, consider price increase for 2024
- Dockmaster fix rub-rails, pedestal lights, and dock repairs
Replace Well Tank (Pending) – Daisey Well Drilling, Inc. $3,495 plus $750 vac-truck (+/) to suck the water out of the tank and mud out of the hole. Will complete the tank replacement prior to April 15, 2024 (water turn-on date)
- 2024 Bathymetric Survey #2 of select Marina basin area with Rob Plitko – $1,900. Bathymetric Survey #1 completed on June 1, 2022, $2,500
- Draft 2024 Marina Maintenance plan and submit for review.

Marina Business Update

- Continue update of Constant Contact list with new Slip Owners and 2024 Slip Renters

New and Ongoing Business
- Constant Contact emails to send out
  - Year 2025 – 2028 Board of Director Openings (2ea)
  - Annual meeting
  - Dockmaster return (April 12 and 13) and water turn-on date (April 15-18)
- Recap; 2023 Annual Meeting recommendations
  - Bench(s) in Marina – no
  - Bike rack – no
  - Review initiative for Renter Fee per Slip assessed to Slip Owner – brief slide at 2024 Annual Meeting for implementation in 2025. Board decided it will be 10% of whatever the annual assessment amount is at that time.
  - Review initiative of raising the slip transfer fee from $300 to $500. Second initiative is to raise the slip transfer fee to ½ of the annual assessment whatever it happens to be for that calendar year. Board decided on 2^nd option.
- Marina Dredge Plan and date; January 2025
  - Acquired new Permit Contractor, Verdantas; David Small (we formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.)
  - Kick-off meeting between Verdantas and BCMSOA Board of Directors held on Tuesday, January 30, 11;00AM
  - Permitting process for DNREC ongoing; USACE complete with one modification
  - FYI on permitting terms; DNREC – 5 years; USACE – 10 years
  - Previous Marina dredging conducted December 1-31, 2017, $100+K
  - Review dredging requirement for 2025 or 2026
  - Review scope of work based on bathymetric study
  - Clarke Droney available 2025 and 2026

Review date to host the 2024 Annual meeting; normally in May or push to June? Decision was to stick with May.
Marina Board of Directors election; two open positions for 2025-2028
Review Marina Monthly activity task list for February, March, April

Future Business

Conduct survey of Slip Owners on Marina replacement and assessment
2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Slip Renter is Instructor. Cost is $20 per student.
Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
- Review Capital Improvement loan information with Banks prior to 2024 Annual Meeting tentatively scheduled for May 11, 2024.

Next Monthly Board meetings;

April 2nd (tentative) – prepare and mail Election Ballots and Annual Meeting Letter
April – Tuesday, April 30, 9:00AM
May – Tuesday, May 28, 9:00AM
June – Tuesday, June 25, 9:00AM