Board Meeting – May 28, 2024

Bay Colony Marina Monthly Board Meeting

May Board of Directors Meeting; May 28, 2024

(in attendance: D. Degidio, M. Langager, K. Moore, P. Hekl, B. Hoyle)

Approval and web posting of Minutes from the April Monthly Board Meeting held on May 1, 2024.

Upfront Items for Decision or Information

Dredge permit update and new barrow pit
Review and discussion of patrons doing damage to adjoining Bay Colony community properties
Update on zinc anodes installed in Marina and issue on E-dock

Marina Financial Update

- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)
- Add email to Constant Contact (Don)

Marina Maintenance Update

Trimmed Marina basin grass
Power washed Marina office building and deck
Refurbished Green and Red Summer buoys and replaced chains and repaired worn buoy eye-lets – re-check Green buoy
Made three minor wooden dock repairs on decking holes

Turn on and systematically check the parking lot lights – left side and right side
Replace burnt out parking lot light bulbs for 2024 season – use 2023 inspection list
Review electrical issue with underground wiring along parking lot
Fix Security camera #2 on corner of porch – not working
Continue fixing rub-rails, pedestal lights, and dock repairs
Create wood template for Pedestal base repair – determine how many Pedestals require wooden template base – salt treated plywood
Paint concrete barriers gray color and speed bumps yellow color

Marina Business Update

Previous Business
- Marina Insurance Policy Renewal and Director and Officer Policy Renewal completed June 1 for one-year, 2024-25
- Continue update of Constant Contact list with new Slip Owners and 2024 Slip Renters
- Review Slips for Rent and Sale on Marina website

- - No Slips currently for Rent
  - 4 x Slips for Sale (C-24 $54K, F-08 $60K, H-31 $47.5K, H-34 $59.5K)

New and Ongoing Business
- Schedule meeting with Seagrass Plantation
- Constant Contact emails to send out
  - Annual meeting presentation link
  - Dock box cleaning
- Visit Indian River Aches and discuss their dredge plan
- Marina Dredge Plan Update
  - Acquired new Dredge Permit Contractor, Verdantas; David Small
  - Permitting process for DNREC ongoing
    - FYI on permitting terms; DNREC – 5 yrs; USACE – 10 yrs
  - Previous Marina dredging conducted December 1-31, 2017, $100+K
  - Conduct 2024 bathymetric study on just the dredge area prior to dredging
  - Clarke Droney available 2025 and 2026 to dredge
  - Review dredging date –wait one-year until 2026

Future Business

Conduct survey of Slip Owners on Marina replacement and assessment
2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Slip Renter is Instructor. Cost is $20 per student
Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
- Review Capital Improvement loan information with Banks prior to 2024 Annual Meeting in May

Next Monthly Board meetings;