| Bay Colony Marina Monthly Board Meeting |
August Board of Directors Meeting; August 21, 2024
Approval and web posting of Minutes from the July Monthly Board Meeting held on July 30, 2024.
Attendees: D. Degidio, D. Shapiro, K. Moore, P Hekl
2025 Board of Directors Positions
- Incoming
- Keith Moore
- Michael Langager
- Elect new Director positions for 2025 boating year (Board positions)
- President – Don Degidio
- Vice President – Michael Langager
- Secretary – David Shapiro
- Treasurer – Keith Moore
- At-Large – Peter Hekl
- President Emeritus – Bill Hoyle
- Review Officer duties and responsibilities per the BCMSOA By-laws
- Update Board of Directors Sheet with new Officers; Post in Marina and website
Upfront Items for Decision or Information
- Inquiries from Slip Owners
- Lot L-22 Update and Marina Parking Lot use
- Fence damage compensation – none
- Replace Dock Carts – 3ea
Marina Financial Update
- Review Marina Monthly Budget spreadsheet
- Slip transactions update
- Slips sold
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- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)
- Add email to Constant Contact (Don)
Marina Maintenance Update
- Completed Maintenance
- PJ completed task list; final items were steel plates at C-Dock and F-Dock entrances and finger pier on B-Dock
- Minor wooden dock repairs on decking holes – more to complete
- Continue fixing rub-rails, pedestal lights and dock repairs (Dockmaster)
- Repair of Pedestal bases with stained cut plywood pieces
- Dock box cleaning
- Dock Box cleaning team cleaned 35ea, 12ea from G/H Docks
- 44ea still dirty
- 223ea Slips with dock boxes
- 27ea Slips without dock box
- Do Pedestals and Slip numbers in April 2025
- New and Ongoing Maintenance
- Make dump run
- Clean garage area
- Trim tall grass/saplings around Marina basin prior to Operation Seas the Day
- Replace pedestal burnt out lights; 15ea (Dockmaster)
- Power wash Marina building porch (President)
- Replace burnt out parking lot light bulbs. (Dockmaster Tom and John)
- Clean Environmental Dock Box (Dockmaster)
- Replace skid strips on Gate No 1 ramp (Dockmaster)
- Paint concrete barriers gray color (President)
- Repair Security camera #2 on corner of porch, repair license plate camera reader – both not working. (President)
- Indian River Inlet Marina (DNREC) has same security cameras
Marina Business Update
- Previous Business
- Continue updates of Slip Owner and Renter required documents; Constant Contact email of missing items
- Review Slips for Rent and Sale on Marina website
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- 0 x Slips for Rent
- 4 x Slips for Sale (C-24 $54K Under Contract, F-08 $60K, H-20 $59, H-34 $59.5K)
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- New and Ongoing Business
- Improved Wifi at Marina and Inlet – New Verizon cell tower off Irons Lane
- Bob’s Marine closing
- Report by Secretary to Board on Sussex County property assessments to representative slip sizes; comparisons and discrepancies. Done. (Secretary).
- Report on details of annuity; terms, interest rate, payout terms, restrictions, etc. (Treasurer)
- Review use of tidal flap on two discharge pipes entering Marina basin from marsh area along G Dock (and H Dock)
- Constant Contact emails to send out (President)
- Required documents; lease, insurance, registration
- Dock box cleaning – 44ea
- Operation Seas the Day, September 4, 5, 6 boating dates; Boat Captains
- Marina Dredge Plan Update
- Coordinate for Marina soil sample; Hynes and Associates, Salisbury, MD
- Dredge Permit Contractor, Verdantas; David Small and Savannah Sipes
- Dredging company
- Previous Marina dredging conducted December 1-31, 2017, $100+K, Clarke Droney (estimate was $27 cyd)
- Current estimates for dredge companies range $65 – $120 per cyd ($266.5K – $492K)
- Clarke Droney available end of 2025 to early 2026 to dredge
- Finalizing dredge material spoil site
- Land owner – Chris Magee, Frankford
- Price is $3.25 per cyd (4,100 cyds x $3.25 = $13,325)
- Conduct 2025 bathymetric study on just the dredge area prior to dredging
- Review dredge date –wait one-year until end of 2025, early 2026
- Operation Seas the Day, Boating Event Wed, Thur, Fri, September 4, 5, 6
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- Volunteers and meeting
- Coordination with Fire and Rescue, food and water vendor, drone coverage
- Clean and wet-up garage with tables and chairs (Mariner’s)
- Put out banners, signs, flags, and banner at entrance to Bay Colony (Dave approved)
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- Review Marina Monthly activity task list for September, October, November
Future Business
- Conduct survey of Slip Owners on Marina replacement and assessment
- 2025 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Slip Renter is Instructor. Cost is $20 per student
- Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
- Review Capital Improvement loan information with banks
Next Monthly Board meetings;
- September – Tuesday, September 24, 10:00AM
- October – Tuesday, October 29, 10:00AM
- November – Tuesday, November 26, 10:00AM