Bay Colony Marina Monthly Board Meeting

October Board of Directors Meeting; October 29, 2024

Approval and web posting of Minutes from the September Monthly Board Meeting held on September 24, 2024. (Note:  Marina Board Meeting Minutes posted to website date back 10 years to April 2014)

 

Attendees:  D. Degidio, M. Langager, D. Shapiro, K. Moore, P Hekl

 

Upfront Items for Decision or Information

  • Lot L-22 under construction.
    • Agreement was for line of sight viewing of the 6 x trees in the Marina parking lot area
  • Placement of new Security Cameras
  • Discussion of full Marina replacement and off-Season due-outs
  • Annual Assessment Letters going out end of November with new assessment of $1,200 for 2025-26. Previous annual assessment was $1,000 for period of 2022-24.

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)
    • Add email to Constant Contact (Don)
    • Slip sales totals
      • 2023 – 10ea
      • 2024 – 10ea

Marina Maintenance Update

  • Completed Maintenance
    • Received update from Bay Colony HOA MaGIC Cahir on Bay Colony Community water drainage and impact to Marina parking area and basin
    • Conducted minor repairs to rub rails
    • Received 3ea new Dock Carts for 2025 season
  • New and Ongoing Maintenance
    • Dockmaster Tom clean and organize Marina Office and Tool Room prior to departure for off-season
    • Assess Dock areas of concern and continue safety repairs to docks during off season – Board of Directors or PJ Carpentry
      • Purchase aluminum diamond plating
    • Provide PJ Carpentry a list of 2025 repairs to be completed NLT April 1, 2025
    • Dock water turn-off to docks week of November 4-8 (Constant Contact email sent)
    • Clean and renumber Dock Pedestals May 2025
    • Slip Owners/Renters continue cleaning their dock boxes April 2025
    • Electric checked to all pedestals in 2025
    • Water checked to all pedestals in 2025

Marina Business Update

  • Previous Business
    • Researched on-line Sussex County Tax records on what is actually assessed for a 25’, 35’, 37’, and larger slip and tax assessments
      • 25’ slip averaged $146
      • 35’ slip averaged $202
  • Reviewed Slips for Rent and Sale on Marina website
      • 0 x Slips for Rent
      • 3 x Slips for Sale (F-32 $59.9K, H-20 $55 (under contract), H-34 $59.5K)
  • New and Ongoing Business
    • Update Marina website 2025 Events and links that are not working
    • Update 2025 Marina Rules and Regulations
    • Board review BCSOA By-laws and Declarations
    • Develop and send out to all Slip Owners Marina Replacement Survey on potential ways forward and Slip Owner in-put
    • Look at creating Marina Replacement Steering Committee made up of Slip Owners with Banking, Financial, Engineering, and Construction backgrounds
    • Constant Contact emails to send out
      • Marina winterization status
      • Annual Assessment mailings Reminder
      • Finger slip safety Use message
    • Marina Dredge Plan Update
      • Turned in dredge material soil sample with Hynes and Associates Engineering, Salisbury, MD, and Verdantas
      • State and Federal Permits
        • Dredge Permit Contractor, Verdantas; David Small and Savannah Sipes
      • Finalizing dredge material spoil site
        • Land owner – Chris Magee, Frankford
        • Price is $3.25 per cyd (4,100 cyds x $3.25 = $13,325)
      • Conduct 2025 bathymetric study on just the dredge area prior to dredging
      • Review dredge date –wait one-year until end of 2025, early 2026
      • Dredging history
        • Previous Marina dredging conducted December 1-31, 2017, $100+K, Clarke Droney (estimate was $27 cyd)
        • Clarke Droney available end of 2025 to early 2026 to dredge
    • Review use of tidal flap on two discharge pipes entering Marina basin from marsh area along G Dock (and H Dock)
    • Review Marina Monthly activity task list for November, December, December

Future Business

  • 2025 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
    • Review Capital Improvement loan information with banks

 

Next Monthly Board meetings;

  1. November – Tuesday, November 12, 10:00AM (Special  meeting to prepare Annual Assessment mailings)
  2. November – no meeting
  3. December – no meeting
  4. January – Tuesday, January 28, 2025, 10:00AM