March Board of Directors Meeting, held April 6, 2021, 1:00PM
Approval and web posting of Minutes from previous Monthly Board Meeting, on
February 24, 2021.
Financial Review
- Provide 2020 Annual Assessment review – All assessments have been paid
- Review the 2021 Marina Budget and Monthly spend plan
- Review Dagsboro Electric & Plumbing Invoices for 2020
- 2020 Marina Financial Audit due back May 2021 and available at Annual Meeting
- Interview new Bank for third Marina Capital Reserve account; spilt funds
- Review the slip transactions for the month
- Process for new Slip Owners
- $300 fee to Association
- New email/letter packet
- Constant Contact addition
- Treasurer/Dockmaster database/file update
Previous Business
- Completed and mailed Annual Letter and Voting ballots to all Slip Owners
- DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Still awaiting final approval and report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
- Updated Constant Contact list with new Slip Owners and Renter’s emails (continual)
- Updated the 2021 Marina Rules and Regulations and posted to bulletin boards
- Renewed the Marina BoatUS Marina Discount
- Coop Group Application Renewal: GA85009B
- Met with Dockmaster Tom to review the 2021 Marina Start-up Work Plan
- Contacted Delmarva Temporary Agency to renew Dockmaster Tom position for 2021
- Distributed Constant Contact email announcing 2021 SEAS the Day cancellation
- Updated Marina Website
- Slips for Rent and Sale
- 2021 Events
- Still updating Governing Documents with Declaration Amendments on website
Maintenance work
- Completed
- Repaired Gate 1 door and lockset and repaired Gate 1 lock
- Replaced batteries in both Men’s and Women’s Restroom locksets
- Dockmaster Tom completing tasks from 2021 Marina Work Plan
- Completed walk-thru with Apple Marine Construction on Saturday, February 27, 10:30AM (George Apple) to review the following items:
- Repair dock under-bracing between G and H dock and also H-dock
- Replace two damaged pile cap covers on G or H-dock
- Repair and fill Dock holes with cement compound
- New and Ongoing
- Check/repair H Dock white light (stays on during daylight hours); purchase and replace photo sensor
- Replace burnt out dock pedestal bulbs/light sensors; ongoing by Dockmaster upon his return in April)
- Install new Panel Box overhead roof assembly over Gate 1
- Discuss taking water depth readings in Marina channel to determine actual depth of water during low tide
- Replace channel buoys in April
New Business
- Review Marina Monthly activity task list for April, May, June
- Participate in Bay Colony Community Annual Garage Sale; Saturday, June 5. Hold in large portion of Marina parking lot – one parking space per person.
- DNREC Annual Walk-thru inspection to be conducted on Wednesday, April 7, 2021. DNREC will email results. (no one needs to be present)
- Send out Constant Contact email to all Slip Owners regarding mandatory requirements to put boat in slip (boat insurance, registration, slip owner’s information sheet; same for Slip Renters) and to mail in voting ballots
- Continue updating new Slip Owner and Slip Renter information sheets
- Treasurer – add to master data base file
- Secretary – add to Constant Contact email distribution list
- Dockmaster –
- Slip Owner folder and data base file
- Slip Renter data base file
- Update Marina display board
- File new Data Contact Sheets for Slip Owners and Renters
- File new $300K Insurance policies
- File new Boat Registration cards
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- Look at potential Capital Improvement Loan Information
- Look at potential for Marina Grants
Next Monthly Board Meeting: Tuesday, April 27, 10:00AM (Marina Office)