March Board of Directors Meeting, held April 6, 2021, 1:00PM

Approval and web posting of Minutes from previous Monthly Board Meeting, on

February 24, 2021.


Financial Review

  • Provide 2020 Annual Assessment review – All assessments have been paid
  • Review the 2021 Marina Budget and Monthly spend plan
  • Review Dagsboro Electric & Plumbing Invoices for 2020
  • 2020 Marina Financial Audit due back May 2021 and available at Annual Meeting
  • Interview new Bank for third Marina Capital Reserve account; spilt funds
  • Review the slip transactions for the month
    • Process for new Slip Owners
  • $300 fee to Association
  • New email/letter packet
  • Constant Contact addition
  • Treasurer/Dockmaster database/file update


Previous Business

  • Completed and mailed Annual Letter and Voting ballots to all Slip Owners
  • DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Still awaiting final approval and report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
  • Updated Constant Contact list with new Slip Owners and Renter’s emails (continual)
  • Updated the 2021 Marina Rules and Regulations and posted to bulletin boards
  • Renewed the Marina BoatUS Marina Discount
    • Coop Group Application Renewal:  GA85009B
  • Met with Dockmaster Tom to review the 2021 Marina Start-up Work Plan
  • Contacted Delmarva Temporary Agency to renew Dockmaster Tom position for 2021
  • Distributed Constant Contact email announcing 2021 SEAS the Day cancellation
  • Updated Marina Website
    • Slips for Rent and Sale
    • 2021 Events
    • Still updating Governing Documents with Declaration Amendments on website


Maintenance work

  • Completed
  • Repaired Gate 1 door and lockset and repaired Gate 1 lock
  • Replaced batteries in both Men’s and Women’s Restroom locksets
  • Dockmaster Tom completing tasks from 2021 Marina Work Plan
  • Completed walk-thru with Apple Marine Construction on Saturday, February 27, 10:30AM (George Apple) to review the following items:
    1. Repair dock under-bracing between G and H dock and also H-dock
    2. Replace two damaged pile cap covers on G or H-dock
  • Repair and fill Dock holes with cement compound
  • New and Ongoing
  • Check/repair H Dock white light (stays on during daylight hours); purchase and replace photo sensor
  • Replace burnt out dock pedestal bulbs/light sensors; ongoing by Dockmaster upon his return in April)
  • Install new Panel Box overhead roof assembly over Gate 1
  • Discuss taking water depth readings in Marina channel to determine actual depth of water during low tide
  • Replace channel buoys in April

New Business

  • Review Marina Monthly activity task list for April, May, June
  • Participate in Bay Colony Community Annual Garage Sale; Saturday, June 5.  Hold in large portion of Marina parking lot – one parking space per person.
  • DNREC Annual Walk-thru inspection to be conducted on Wednesday, April 7, 2021.  DNREC will email results.  (no one needs to be present)
  • Send out Constant Contact email to all Slip Owners regarding mandatory requirements to put boat in slip (boat insurance, registration, slip owner’s information sheet; same for Slip Renters) and to mail in voting ballots
  • Continue updating new Slip Owner and Slip Renter information sheets
    • Treasurer – add to master data base file
    • Secretary – add to Constant Contact email distribution list
    • Dockmaster –
      • Slip Owner folder and data base file
      • Slip Renter data base file
      • Update Marina display board
      • File new Data Contact Sheets for Slip Owners and Renters
      • File new $300K Insurance policies
      • File new Boat Registration cards


Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Look at potential Capital Improvement Loan Information
  • Look at potential for Marina Grants


Next Monthly Board Meeting: Tuesday, April 27, 10:00AM (Marina Office)