March 2022 Board of Directors Meeting – April 6th, 2022
Approval and web posting of Minutes from February Monthly Board Meeting held on February 25, 2022.
2022 Board of Directors
- Prepare annual mailing with voter ballots, candidate’s bio, and Board of Directors letter
- Projected Board elections by year
- 2022 – we will have 2 positions available
Financial Review
- 2022 Annual dues assessment update
- Note – Annual dues assessment increase from $800 to $1000 starting in 2023
- Complete 2022 annual taxes by April 18, 2022
- Slip transactions update
- Slips sold
- New email/letter packet to new Slip Owners (Mike)
Marina Spring Start-up
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- Refurbish and replace Red and Green channel buoys
- Re-start bathroom cleaning service (Clara)
- Re-start lawn cutting service (Brian Rowe)
- Turn-on water to Docks (Jerry)
- Check Dock Spill Control Box
- Order new Office supplies
- Computer ink cartridges
- Copy paper
- Bathroom toilet paper and paper towels
Order new Dockmaster supplies for Marina
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- Order new Dockmaster supplies for Marina
- Re-open Marina Office bathrooms, turn-on water, re-set timer on lights
- Dockmaster Tom returns to Marina duties
- Re-do Constant Contact email distribution lists for 2022 with new Owners and Renters
- Check and repair Boat Ramp padlock so that it is permanently attached to gate
- Paint Parking Lot light pole bottoms black
- Touch-up white poles on signs in the Marina
- Send-out Constant Contact email for Marina opening
- Prepare for Annual Meeting on Saturday, May 7, 2022, 10:00AM
- Reserve 50ea chairs
- Prepare Annual Brief – PowerPoint slides
- Prepare budget handouts
- Prepare election ballot
- Clean and set-up garage area
- Reserve outside Agencies
- USCG
- USCG Auxiliary
- DNREC Fish & Wildlife Natural Resources Police
- TowBoatUS
Marina Maintenance Work
- Completed
- Replaced Parking Lot light photo cells (both sides)
- New and Ongoing
- Dock boxes in water or garage area
- H-33 dock box recovered from water and in garage
- C-6 in garage
- H-1 dock box missing
- H-7 and H-8 dock boxes recovered and in garage
- All H-dock Dock Boxes require four (4) bolts
- Cut down and replace wooden dock poles holding fire-water hook-ups; ongoing.
- Develop Dockmaster 2022 initial work-plan for April-May start-up
- Replace Dock pedestal photocells that are burnt-out
- Install Panel Box overhead roof assembly at Gate 1
- Repair dock under-bracing between G and H dock and H-dock slip. Received dock repair estimate; $425 plus materials (PJ Handyman)
- Update Marina office door with new style drop-off box
- Review 2022 Maintenance Plan
Previous Business
- Changed all gate codes and locks to new code
- Contacted Kerri Fox to update Governing Documents with Declaration Amendments on website – re-contact her next week
- Updated and posted new 2022 Marina Rules and Regulations
- Updated and refreshed Marina Website 2022 events and dates
- Slips for Rent and Sale; ongoing
New Business
- Upcoming business meetings;
- South Shore Marina
- Cripple Creek Golf and Country Club
- Not approved. Verizon tower station on marina land. Land-lease program.
- https://www.verizonwireless.com/business/real-estate-inquiries/
- State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Send out new Constant Contacts emails
- Opening of Marina
- Annual Meeting date (May 7)
- Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
- Cost
- Annual fee
- Reports
- Review Marina Monthly activity task list for Apr, May, June
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Contact new permit POC recommended from South Shore Marina
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- Review potential Capital Improvement Loan Information
- Review potential for Marina Grants
Next Monthly Board meetings for April and May;
- April – Thursday, April 28, 9:00AM
- May – Tuesday, May 31, 9:00AM