March 2022 Board of Directors Meeting – April 6th, 2022

Approval and web posting of Minutes from February Monthly Board Meeting held on February 25, 2022.

2022 Board of Directors

  • Prepare annual mailing with voter ballots, candidate’s bio, and Board of Directors letter
  • Projected Board elections by year
    • 2022 – we will have 2 positions available

Financial Review

  • 2022 Annual dues assessment update
  • Note – Annual dues assessment increase from $800 to $1000 starting in 2023
  • Complete 2022 annual taxes by April 18, 2022
  • Slip transactions update
    • Slips sold
    • New email/letter packet to new Slip Owners (Mike)

Marina Spring Start-up

    • Refurbish and replace Red and Green channel buoys
    • Re-start bathroom cleaning service (Clara)
    • Re-start lawn cutting service (Brian Rowe)
    • Turn-on water to Docks (Jerry)
    • Check Dock Spill Control Box
    • Order new Office supplies
      • Computer ink cartridges
      • Copy paper
      • Bathroom toilet paper and paper towels

Order new Dockmaster supplies for Marina

    • Order new Dockmaster supplies for Marina
    • Re-open Marina Office bathrooms, turn-on water, re-set timer on lights
    • Dockmaster Tom returns to Marina duties
    • Re-do Constant Contact email distribution lists for 2022 with new Owners and Renters
    • Check and repair Boat Ramp padlock so that it is permanently attached to gate
    • Paint Parking Lot light pole bottoms black
    • Touch-up white poles on signs in the Marina
    • Send-out Constant Contact email for Marina opening
    • Prepare for Annual Meeting on Saturday, May 7, 2022, 10:00AM
      • Reserve 50ea chairs
      • Prepare Annual Brief – PowerPoint slides
      • Prepare budget handouts
      • Prepare election ballot
      • Clean and set-up garage area
      • Reserve outside Agencies
        1. USCG
        2. USCG Auxiliary
        3. DNREC Fish & Wildlife Natural Resources Police
        4. TowBoatUS

Marina Maintenance Work

  • Completed
    • Replaced Parking Lot light photo cells (both sides)
  • New and Ongoing
    • Dock boxes in water or garage area
    • H-33 dock box recovered from water and in garage
    • C-6 in garage
    • H-1 dock box missing
    • H-7 and H-8 dock boxes recovered and in garage
    • All H-dock Dock Boxes require four (4) bolts
    • Cut down and replace wooden dock poles holding fire-water hook-ups; ongoing.
    • Develop Dockmaster 2022 initial work-plan for April-May start-up
    • Replace Dock pedestal photocells that are burnt-out
    • Install Panel Box overhead roof assembly at Gate 1
    • Repair dock under-bracing between G and H dock and H-dock slip. Received dock repair estimate; $425 plus materials (PJ Handyman)
    • Update Marina office door with new style drop-off box
    • Review 2022 Maintenance Plan

Previous Business

  • Changed all gate codes and locks to new code
  • Contacted Kerri Fox to update Governing Documents with Declaration Amendments on website – re-contact her next week
  • Updated and posted new 2022 Marina Rules and Regulations
  • Updated and refreshed Marina Website 2022 events and dates
  • Slips for Rent and Sale; ongoing

New Business

  • Upcoming business meetings;
    • South Shore Marina
    • Cripple Creek Golf and Country Club
  • Not approved. Verizon tower station on marina land. Land-lease program.
  • State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
  • Send out new Constant Contacts emails
    • Opening of Marina
    • Annual Meeting date (May 7)
  • Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
    • Cost
    • Annual fee
    • Reports
  • Review Marina Monthly activity task list for Apr, May, June
  • Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)

Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Contact new permit POC recommended from South Shore Marina
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Review potential Capital Improvement Loan Information
  • Review potential for Marina Grants

 Next Monthly Board meetings for April and May;

  1. April – Thursday, April 28, 9:00AM
  2. May – Tuesday, May 31, 9:00AM