Board Meeting - January 31, 2023

Bay Colony Marina

Monthly Board Meeting

January Board of Directors Meeting; January 31, 2023 (D. Degidio, K. Moore, P. Hekl, and D. Shapiro present.)

Approval and web posting of Minutes from November (last Monthly meeting in 2022) Monthly Board Meeting held on November 29, 2022.

Board of Directors Position Update

Projected Board elections by year
- 2023 – 1ea position available; info goes out in Annual Letter
- 2024 – 2ea positions available

Marina Financial Update

Review Annual Assessments paid and unpaid for 2023
Review Marina Monthly Budget spreadsheet and 2023 Budget
Slip transactions update
- Slips sold
- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)

Marina Maintenance Update

Completed Maintenance
- Replaced all parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)

Replaced pedestal light bulbs
Fixed broken rub rail in Marina (on-going)
Replace boathouse light bulbs – recheck porch lights
Trimmed trees and cut down tree saplings along Marina bank
Marina winterization completed
- Office and restrooms closed
- Water shut-off to docks
- Channel buoys exchanged
- Closed out Dockmaster, Cleaning Services, and Lawn Services

Office touch-ups
- Vacuum air vents
- Replace air filters
- Spray mold in walls
Repair cracked Marina well casing – Plumber Jerry
Fix Women’s restroom toilet (Parts) – Plumber Jerry
Install bollards to protect well casing
Install new dock boxes in Spring and receive payment
Review parking lot light replacement proposal – replace entire system with Delaware Electric-COOP lights
Replace dock pedestal photocells that are burnt-out (find out how to do this)
Decision to check F-dock pedestals for electricity; spot test a few on each dock (Nick Electrician)
Repair dock triangles, dock under-bracing, and one float – PJ Handyman (Final Phase)
Inspect and replace some life-rings in Marina (Taylor made Life-rings)
Order new dock signs for faded signs at Gate entrances
Paint last parking lot light pole bottom black (Spring)
Re-install Marina boat ramp sign that blew over during storm (Spring)
Touch-up white poles on signs by the boat ramp (Spring)
Paint 2 x yellow speed bumps (Spring)
Power wash parts of Boathouse (Spring)
Refurbish red and green Summer buoys – buy new batteries

Marina Business Update

- Installed Key lock system for emergency access to Office (code 0704)
- Completed Annual Assessment letters and Annual Letter to Slip Owners –

- - 6 x Slips currently for Sale (A-6 $60K; C-24 $57K; D-5 $72.5K; F-36 $52K; G-3 $59.9K; G-32 $55K; H-17 $53.5K ); 5 x Slips for Rent (B-13 $4.5K; B-18 $4.5K; D-6 $3.95K; F-3 $3.5K; F-42 $4.4K)
New Business
- Discussions and decisions regarding electrolysis report by a slip owner.
- Discussions and decisions regarding allowed uses for slips.
- Order new Dockmaster Bay Colony Marina sweatshirt, polo shirt, and t-shirts
- Update 2023 Activities on Marina Website
- Check on possibility of reducing monthly Mediacom outlay (Shapiro)
- Move Office furniture for Dockmaster view to Marina – note cameras
- Schedule insurance update for upcoming Board meeting on 2023 Marina insurance coverage and binder; Pratt Insurance – Kevin Malloy
- Review Marina Dredge Plan and date; December 2023 – January 2024
  - Permitting process with DNREC and USACE
  - DNREC – 3 years; USACE – 10 years
  - Previous Marina dredging conducted December 1-31, 2017, $100+K
  - Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
  - Review scope of work with Evelyn (Marina visit)
- Review options regarding replacement of existing Excel spreadsheet (Shapiro)
- Consider replacing Marina email account with new email account (@gmail.com)
- Constant Contact emails to send out
  - Ocean City Boat Show
- Retain same Gate combination for 2023
- Review Marina Monthly activity task list for February, March, and April

Future Business

Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
Review conducting Marina Reserve Study
Review Marina Replacement proposals
Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.

Next Monthly Board meeting;

Board Meeting – January 31, 2023