February 2022 Board of Directors Meeting – February 25th, 2022

Approval and web posting of Minutes from January Monthly Board Meeting held on January 25, 2022.

2022 Board of Directors

  • Prepare annual mailing with voter ballots, candidate’s bio, and Board of Directors letter
  • Projected Board elections by year
    • 2022 – we will have 2 positions available

Financial Review

  • 2022 Annual dues assessment update
  • Note – Annual dues assessment increase from $800 to $1000 starting in 2023
  • Slip transactions
    • Slips sold
    • New email/letter packet to new Slip Owners (Mike)

Marina Maintenance Work


  • Reset glob in parking lot light that blew off in high winds
  • Updated office telephone hardware per Mediacom

New and Ongoing

  • H-35 dock box in water under Slip H-35
  • Replace parking lot light photo-cells
  • Check and repair if needed boat ramp padlock and chain
  • Repaint and check channel buoys and red and green lights and tie-down chains prior to April 15
  • Cut down and replace wooden dock poles holding fire-water hook-ups; ongoing.
  • Replace Dock pedestal photocells that are burnt-out by April 15
  • Install Panel Box overhead roof assembly at Gate 1
  • Repair dock under-bracing between G and H dock and H-dock slip. Received dock repair estimate; $425 plus materials (PJ Handyman)
  • Update Marina office door with new style drop-off box
  • Review 2022 Maintenance Plan

Previous Business

  • Contacted Kerri Fox to update Governing Documents with Declaration Amendments on website – re-contact her next week
  • Updated and posted new 2022 Marina Rules and Regulations
  • Updated and refreshed Marina Website 2022 events and dates
  • Monthly Board minutes; ongoing
    • Slips for Rent and Sale; ongoing

New Business

  • Upcoming business meetings;
    • South Shore Marina
    • Cripple Creek Golf and Country Club
  • Verizon tower station on marina land. Land-lease program.
    • https://www.verizonwireless.com/business/real-estate-inquiries/
  • State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, obtain a Grant writer.
  • Update Constant Contact list with new 2022 Slip Owners and Slip Renters; create new 2022 Renter email distribution list (currently very few 2022 Renter documents completed and turned-in)
  • Send out new Constant Contacts emails
    • Board of Director open positions – new candidates for the Board
    • Dockmaster return date and water turn-on date (NLT April 15)
    • Annual Meeting date (May)
  • Develop Dockmaster 2022 initial work-plan for April-May start-up
  • Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
    • Cost
    • Annual fee
    • Reports
  • Review Marina Monthly activity task list for Mar, Apr, May
  • Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
  • Select Marina Annual Meeting date
    • Proposed Marina Annual Meeting date, Saturday, May 7, 10:00AM

Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Contact new permit POC recommended from South Shore Marina
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Review potential Capital Improvement Loan Information
  • Review potential for Marina Grants

Next Board meeting for March Monthly Board Meeting: Tuesday, April 6, 2022, 9:00AM, followed by Annual Mailings that same day.