February 2022 Board of Directors Meeting – February 25th, 2022
Approval and web posting of Minutes from January Monthly Board Meeting held on January 25, 2022.
2022 Board of Directors
- Prepare annual mailing with voter ballots, candidate’s bio, and Board of Directors letter
- Projected Board elections by year
- 2022 – we will have 2 positions available
Financial Review
- 2022 Annual dues assessment update
- Note – Annual dues assessment increase from $800 to $1000 starting in 2023
- Slip transactions
- Slips sold
- New email/letter packet to new Slip Owners (Mike)
Marina Maintenance Work
Completed
- Reset glob in parking lot light that blew off in high winds
- Updated office telephone hardware per Mediacom
New and Ongoing
- H-35 dock box in water under Slip H-35
- Replace parking lot light photo-cells
- Check and repair if needed boat ramp padlock and chain
- Repaint and check channel buoys and red and green lights and tie-down chains prior to April 15
- Cut down and replace wooden dock poles holding fire-water hook-ups; ongoing.
- Replace Dock pedestal photocells that are burnt-out by April 15
- Install Panel Box overhead roof assembly at Gate 1
- Repair dock under-bracing between G and H dock and H-dock slip. Received dock repair estimate; $425 plus materials (PJ Handyman)
- Update Marina office door with new style drop-off box
- Review 2022 Maintenance Plan
Previous Business
- Contacted Kerri Fox to update Governing Documents with Declaration Amendments on website – re-contact her next week
- Updated and posted new 2022 Marina Rules and Regulations
- Updated and refreshed Marina Website 2022 events and dates
- Monthly Board minutes; ongoing
- Slips for Rent and Sale; ongoing
New Business
- Upcoming business meetings;
- South Shore Marina
- Cripple Creek Golf and Country Club
- Verizon tower station on marina land. Land-lease program.
- https://www.verizonwireless.com/business/real-estate-inquiries/
- State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, obtain a Grant writer.
- Update Constant Contact list with new 2022 Slip Owners and Slip Renters; create new 2022 Renter email distribution list (currently very few 2022 Renter documents completed and turned-in)
- Send out new Constant Contacts emails
- Board of Director open positions – new candidates for the Board
- Dockmaster return date and water turn-on date (NLT April 15)
- Annual Meeting date (May)
- Develop Dockmaster 2022 initial work-plan for April-May start-up
- Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
- Cost
- Annual fee
- Reports
- Review Marina Monthly activity task list for Mar, Apr, May
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
- Select Marina Annual Meeting date
- Proposed Marina Annual Meeting date, Saturday, May 7, 10:00AM
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Contact new permit POC recommended from South Shore Marina
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- Review potential Capital Improvement Loan Information
- Review potential for Marina Grants
Next Board meeting for March Monthly Board Meeting: Tuesday, April 6, 2022, 9:00AM, followed by Annual Mailings that same day.