Bay Colony Marina Monthly Board Meeting

January Board of Directors Meeting; January 28, 2025

Approval and web posting of Minutes from the October 2024 Monthly Board Meeting held on October 29, 2024.

 

Attendees:  D. Degidio, D. Shapiro, K. Moore, P. Hekl

 

Upfront Items for Information and Discussion

  • Review outstanding 2025 Annual Assessments
  • Board of Directors Election Summary
    • 2025 Election for 2026, 2027, 2028: 2ea Voting plus 1ea Appointment
    • 2024 Election for 2025, 2026, 2027: Keith and Michael
    • 2023 Election for 2024, 2025, 2026: Don
    • 2022 Election for 2023, 2024, 2025: Peter and David
  • Bay Colony Community Lot L-22 construction.
    • Trees removed, area seeded, final item is tree replacement (on-hold until after Bay Colony MaGIC storm water project.
  • Placement of new Security Cameras and safety issues observed
    • Children accessing docks, sledding, playground
    • Skate boarders on Office building garage ramp
  • Bay Colony Community MaGIC storm water project update (2ea)
    • New piping in parking lot by Boat Ramp and new piping by Gate B
    • MaGIC will update Marina Board in February
  • Marina dredging end of 2025 – early 2026
  • 2025 Slip Renter updates

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)
    • Add email to Constant Contact (Don)
    • Slip sales totals
  • 2023 – 10ea
  • 2024 – 10ea
  • 2025 – 1ea

Marina Maintenance Update

  • Completed Maintenance
  • Received update from Bay Colony HOA MaGIC Chair on Bay Colony Community water drainage and impact to Marina parking area and basin
    • Update #2 scheduled for Monthly Board meeting on February 25.
  • New and Ongoing Maintenance
  • Assess Dock areas of concern and continue safety repairs to docks during off season – Board of Directors or PJ Carpentry
    • Purchase aluminum diamond plating
  • Provide PJ Carpentry a list of 2025 repairs to be completed due to severe winter weather
  • Clean and renumber Dock Pedestals in 2025
  • Slip Owners/Renters continue cleaning their dock boxes in 2025
  • Parking lot light pole check in 2025
  • Electric check to all pedestals in 2025
  • Water check to all pedestals in 2025

Marina Business Update

  • Previous Business
    • Will there be a Sussex County tax assessment increase for 2025 with new assessment review?
      • 25’ slip averaged $146
      • 35’ slip averaged $202
    • Updated Marina website 2025 Events and links that are not working
    • Updated 2025 Marina Rules and Regulations
  • New and Ongoing Business
  • Slips for Rent and Sale on Marina website
      • 7 x Slips for Rent (B-13 $5.5K, B-32 $4.6K, C-21 $5K, E-03 $5.5K, F-16 $4.7K, H-19 $3.75, H-33 $4.2
      • 3 x Slips for Sale (F-32 $59.9K, F-42 $56.3, H-34 $59.5K – under contract)
    • Board review BCSOA By-laws and Declarations
    • Develop and send out to all Slip Owners Marina Replacement Survey on potential ways forward and Slip Owner in-put
    • Look at creating Marina Replacement Steering Committee made up of Slip Owners with Banking, Financial, Engineering, and Construction backgrounds
    • Constant Contact emails to send out
      • Ocean City Boat Show; February 14-17, 2025
      • 2025 Rules and Regulations, Slip Owner Information Sheet, Lease Agreement Packet
      • Others
    • Marina Dredge Plan Update
      • Turned in dredge material soil sample with Hynes and Associates Engineering, Salisbury, MD, and Verdantas
      • State and Federal Permits
        • Dredge Permit Contractor, Verdantas; David Small and Savannah Sipes
      • Finalizing dredge material spoil site
        • Land owner – Chris Magee, Frankford
        • Price is $3.25 per cyd (4,100 cyds x $3.25 = $13,325)
      • On Hold – 2025 bathymetric study on just the dredge area prior to dredging
      • Review dredge date – wait one-year until end of 2025, early 2026
      • Dredging history
        • Previous Marina dredging conducted December 1-31, 2017, $100+K, Clarke Droney (estimate was $27 cyd)
        • Clarke Droney available end of 2025 to early 2026 to dredge
    • Review use of tidal flap on two discharge pipes entering Marina basin from marsh area along G Dock (and H Dock)
    • Review Marina Monthly activity task list for January, February, March

Future Business

  • 2025 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
    • Review Capital Improvement loan information with banks

 

Next Monthly Board meetings;

  1. February – Tuesday, February 25, 2025, 10:00AM (Bill Bickle will provide Bay Colony MaGIC update)
  2. March – Tuesday, March 25, 2025, 10:00AM (Seagrass Plantation will provide beach nourishment update)
  3. TBD – 2025 Letter and Board Election