Bay Colony Marina Monthly Board Meeting

January Board of Directors Meeting; January 30, 2024.

(attending D. Degidio, M. Langager, P. Hekl, K. Moore, B. Hoyle, D. Shapiro)

Approval and web posting of Minutes from October Monthly Board Meeting held on October 24, 2023.

 

2023 End of Year Board Meetings Review

  • CHANGE: November Board Meeting – Conduct on Tuesday, November 14, 10:00AM (was Tuesday, 10:00AM, November 28), completed Annual Assessment Mailings and mailed out before December 1st and winterize the office and bathrooms
  • December – No Board Meeting

 

Upfront Items for Decision or Information

  • Microsoft Teams meeting at 11:00AM with Verdantas on DNREC Dredging Permit; David Small, Savannah Sipes

Marina Financial Update

  • Review 2024 Annual Assessments
  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
  • No change – Dock carpentry repairs – PJ Handyman. Paid in full up to date.  One item remaining – Dock A/Gate #1 under bracing.
  • Inspected and replaced dock pedestal lights
  • Installed zinc two (2) anodes on docks to monitor throughout 2024 season
  • Cut down tree saplings around Marina basin
  • Inspected parking light lights – requires replacement
  • Retrieved and changed out Summer Red and Green buoys with Winter buoys
  • New and Ongoing Maintenance
  • Replace Parking Lot light bulbs from 2023 inspection
  • Refurbish Summer Green and Red buoys and replace chains and repair worn buoy eye-lets
  • Fix Security camera #2 on corner of porch – not working
  • Review Marina Spring start-up
  • Replace Well Tank – Daisy Wells; approve and schedule date
  • Schedule 2024 Bathymetric Survey #2 of Marina basin with Rob Plitko; Bathymetric Survey #1 completed on June 1, 2022, $2,500

Marina Business Update

  • Previous Business
    • Continue update of Constant Contact list with new Slip Owners and 2024 Slip Renters
  • Slips for Rent and Sale on Marina website
      • 1 x Slips for Rent (F-5)
      • 5 x Slips for Sale (A-6, C-24, F-42, G-28, H-34)
  • New and Ongoing Business
    • Constant Contact emails to send out
      • Procedures for Slips for Rent or Sale to Slip Owners
      • Board of Director Openings (2ea)
    • Recap; 2023 Annual Meeting recommendations
      • Bench(s) in Marina – no
      • Bike rack – no
      • Consider initiative for Renter Fee of $100 per Slip assessed to Slip Owner – brief slide at 2024 Annual Meeting for implementation in 2025
      • Host South Shore Marina, Laura Leslie, at Bay Colony Marina; add-on to one of our Monthly Board meetings.  Sharing of Marina issues and best practices.  Planning date – March 5, 2024
    • Marina Dredge Plan and date; January 2025
      • Acquired new Permit Contractor, Verdantas; David Small (we formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.)
      • Kick-off meeting between Verdantas and BCMSOA Board of Directors on Tuesday, January 30, 11;00AM
      • Permitting process for DNREC ongoing; USACE complete and valid
      • DNREC – 5 years; USACE – 10 years
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Review dredging requirement for 2025 or 2026
      • Review scope of work based on bathymetric study
  • Review date to host the 2024 Annual meeting; normally in May or push to June?
  • Marina Board of Directors election; two open positions
  • Review Marina Monthly activity task list for January, February, March

Future Business

  • Conduct survey of Slip Owners on Marina replacement and assessment
  • 2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student.
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
    • Review Capital Improvement loan information with Banks prior to 2024 Annual Meeting in May

 

Next Monthly Board meetings;

 

  1. February/March – Tuesday, March 5, 9:00AM; invite Laura Leslie (SSM)
  2. March – TBD – prepare and mail Election Ballots and Annual Meeting Letter
  3. April – Tuesday, April 30, 9:00AM
  4. May – Tuesday, May 28, 9:00AM
  5. June – Tuesday, June 25, 9:00AM