Bay Colony Marina

Monthly Board Meeting

May Board of Directors Meeting; July 25, 2023

Approval and web posting of Minutes from May Monthly Board Meeting held on June 27, 2023.

(attending: D. Degidio, M. Langager, P. Hekl, D. Shapiro (departed early))

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)

Upfront Items for Decision or Information

  • Updated Slip Owner board, files, and database with new information – sending out requirement reminders to Slip Owners and Renters on missing and required documents (info sheet, insurance, registration, insurance)
  • Purchase 6ea Dock boxes (price point break of 5% per box); 3 x Slip Owners requested new Dock boxes
  • Purchase new hedge trimmer
  • Update on visitor issue in Marina
  • Obtain estimates for well pump replacement (Daisy Wells, Dagsboro Plumbing) – already replaced switch; tripped breaker 3xtimes already
  • August Board Meeting, August 15, Tuesday, 9:00AM (install new Board member positions)
  • Meeting with Engineering firm that studied Seagrass Plantation; host during August Marina Board meeting.
  • September OSTD, September 6-8 (everyone’s assistance welcomed)
  • October Board Meeting, October 24, 2023, Tuesday, 9:00AM

Marina Maintenance Update

Completed Maintenance

  • Repair and on-going dock triangles, Dock under-bracing, and one G-Dock float – PJ Handyman, (Final Phase)
  • Install zinc anodes and place on docks to monitor throughout the season
  • Installed and stained bollards to protect well casing
  • Installed new signage in Marina
  • Moved Red channel buoy closer to Green buoy
  • Replaced dock pedestal light bulbs and photocells that are burnt-out; 3ea remaining that must trouble-shot (Dockmaster Tom will coordinate with Chuck)
  • Replaced wooden ramp at Gate #2
  • Painted white stop line in Marina parking lot
  • Cut down sapling trees around Marina basin (need new hedge trimmer)
  • New and Ongoing Maintenance
    • Replace parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)
  • Continue to check and replace pedestal light bulbs – all those out mark with blue tape.
  • Fix broken rub rail in Marina (Dockmaster, on-going)
  • Replace Red and Green channel corroded buoy chains
  • Obtain estimates for well pump replacement (Daisy Wells, Dagsboro Plumbing)

Marina Business Update

  • Previous Business
    • Updated Slip Owner board, files, and database with new information – sending out requirement reminders to Slip Owners and Renters on missing and required documents (info sheet, insurance, registration, insurance)
  • Slips for Rent and Sale on Marina website
      • 5 x Slips for Rent (B-5, F-7, F-8, G-3, G-28)
      • 5 x Slips for Sale (A-6, B-5, C-24, F-42, G-32)
    • Discussed potential electrolysis. No further updates.
  • New and Ongoing Business
    • Inquiring with DNREC on Homeland Security Boat Registration – we have a few with that type of registration, and no State registration; answer was that is a legitimate registration.
    • Inquiring with DNREC to get on distribution list for annual fish and hunting magazine and fish ruler
    • Update Marina website (updates completed).
    • Ongoing – plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Cost is $20 per student. Location is Mariner’s Church Hope Center.
    • Review Marina Dredge Plan and date; December 2023 – January 2024
      • Permitting process with DNREC and USACE
      • DNREC – 3 years; USACE – 10 years (USACE permit is good)
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Acquire new Permit Contractor (formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc., at a cost around $3.5K)
      • Review scope of work
    • Constant Contact emails to send out
      • OSTD Save the Date; boating on September 6-8, Wed – Fri
  • Review Marina Monthly activity task list for August, September, October
  • Meeting with Engineering firm that studied Seagrass Plantation; host during August Marina Board meeting
  • Install new Board positions during August Board meeting

Future Business

  • Conduct survey of Slip Owners on Marina replacement and assessment
  • Review initiative for Renter Fee $100 per Slip – from 2022 and 2023 Annual Slip Owners Meeting
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M
    • Review Capital Improvement loan information with Banks
  • Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer

Next Monthly Board meetings;

  1. August Board Meeting, August 15, Tuesday, 9:00AM (install new Board member positions)
  2. September OSTD, September 6-8 (everyone’s assistance welcomed)
  3. September Board Meeting, September 26, Tuesday, 9:00AM
  4. October Board Meeting, October 24, 2023, Tuesday, 9:00AM