July Board of Directors Meeting, July 27, 2021, 9:00AM
Approval and web posting of Minutes from June Monthly Board Meeting held on
June 29, 2021.
Financial Review
- Review the 2021 Marina Budget and Monthly spend plan
- Interview new Bank for third Marina Capital Reserve account; spilt funds
- Review the slip transactions for the month
- Process for new Slip Owners
- $300 fee to Association
- New email/letter packet
- Constant Contact addition
- Treasurer/Dockmaster database/file update
Previous Business
- Reviewed May Annual Meeting due-outs
- Reinvest into 5 or 10 yr Annuity
- Renting out boat ramp
- Pre-pay Annual Assessment
- Raise Annual Assessment
- Reviewed Slip Owner request to install power and water at Marina boat ramp; No
- DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Awaiting final approval and report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
- Updated Constant Contact list with new Slip Owners and Renter’s emails (continual); email comparison (Mediacom vs. Constant Contacts – Owners x 260, Renters x 90)
- Updated Marina Website
- Annual Meeting slides completed
- Slips for Rent and Sale (1x Sale)
- 2021 Events; updating
- Governing Documents with Declaration Amendments on website
Maintenance work
- Completed
- Cutting down and replacing dock wooden poles holding fire water hook-ups; ongoing
- Electrical work; Fixed dock pedestals B27, H19; replaced photocell Bldg corner light (out); replaced photocell on post fixture H Dock; tested photocells to parking lot lamp poles
- Fixed pedestal leaky water bibs
- Replacing pedestal photocells (29ea)
- New and Ongoing
- Fix Gate 1 door latch
- Purchase and replace two damaged pile cap covers on G-dock
- Repair and fill Dock holes with cement compound (ongoing)
- Power wash back of Marina Office building and backside stairway; initial wash completed, second wash to be done
- Install Panel Box overhead roof assembly over Gate 1
- Review issue with Slip Owner zinc tabs on pontoon boat on E-dock
- Repair dock under-bracing between G and H dock and also H-dock
New Business
- Auditing Slip Owner folders; ongoing
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- Slip Owner/Renter Information Sheets
- Lease Agreement Packets
- $300K Insurance policies
- Boat Registration cards
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- Review Marina Monthly activity task list for August, September, October
- Review Dockmaster database software to replaced antiquated Excel spreadsheet currently used
- Cost
- Annual fee
- Generated reports
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- Look at potential Capital Improvement Loan Information
- Look at potential for Marina Grants
Next Monthly Board Meeting: Tuesday, August 31, 2021, 9:00 (Marina Office)