July Board of Directors Meeting, July 27, 2021, 9:00AM

Approval and web posting of Minutes from June Monthly Board Meeting held on

June 29, 2021.


Financial Review

  • Review the 2021 Marina Budget and Monthly spend plan
  • Interview new Bank for third Marina Capital Reserve account; spilt funds
  • Review the slip transactions for the month
    • Process for new Slip Owners
  • $300 fee to Association
  • New email/letter packet
  • Constant Contact addition
  • Treasurer/Dockmaster database/file update


Previous Business

  • Reviewed May Annual Meeting due-outs
    • Reinvest into 5 or 10 yr Annuity
    • Renting out boat ramp
    • Pre-pay Annual Assessment
    • Raise Annual Assessment
  • Reviewed Slip Owner request to install power and water at Marina boat ramp; No
  • DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Awaiting final approval and report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
  • Updated Constant Contact list with new Slip Owners and Renter’s emails (continual); email comparison (Mediacom vs. Constant Contacts – Owners x 260, Renters x 90)
  • Updated Marina Website
    • Annual Meeting slides completed
    • Slips for Rent and Sale (1x Sale)
    • 2021 Events; updating
    • Governing Documents with Declaration Amendments on website


Maintenance work

  • Completed
  • Cutting down and replacing dock wooden poles holding fire water hook-ups; ongoing
  • Electrical work; Fixed dock pedestals B27, H19; replaced photocell Bldg corner light (out); replaced photocell on post fixture H Dock; tested photocells to parking lot lamp poles
  • Fixed pedestal leaky water bibs
  • Replacing pedestal photocells (29ea)
  • New and Ongoing
  • Fix Gate 1 door latch
  • Purchase and replace two damaged pile cap covers on G-dock
  • Repair and fill Dock holes with cement compound (ongoing)
  • Power wash back of Marina Office building and backside stairway; initial wash completed, second wash to be done
  • Install Panel Box overhead roof assembly over Gate 1
  • Review issue with Slip Owner zinc tabs on pontoon boat on E-dock
  • Repair dock under-bracing between G and H dock and also H-dock

New Business

  • Auditing Slip Owner folders; ongoing
      • Slip Owner/Renter Information Sheets
      • Lease Agreement Packets
      • $300K Insurance policies
      • Boat Registration cards
  • Review Marina Monthly activity task list for August, September, October
  • Review Dockmaster database software to replaced antiquated Excel spreadsheet currently used
    • Cost
    • Annual fee
    • Generated reports


Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Look at potential Capital Improvement Loan Information
  • Look at potential for Marina Grants


Next Monthly Board Meeting: Tuesday, August 31, 2021, 9:00 (Marina Office)