Bay Colony Marina

Monthly Board Meeting

August Board of Directors Meeting; September 6, 2022

Approval and web posting of Minutes from July Monthly Board Meeting held on July 28, 2022.



2022 Board of Directors Election

  • Incoming Officers for August Board meeting
    • Peter Hekl, Slip F-19, Bay Colony
    • David Shapiro, Slip E-5, Selbyville, DE
  • Departures
    • Bill Bickle, Slip B-24, Bay Colony
  • Review Officer duties and responsibilities per the BCMSOA By-laws
  • Elect new Officer positions for 2023 boating year
    • President – Don Degidio
    • Vice President – Michael Langager
    • Secretary – David Shapiro
    • Treasurer – Keith Moore
    • At-Large – Peter Hekl
    • President Emeritus Bill Hoyle
  • Update Board of Directors Sheet with new Officers; Post in Marina and website

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
    • Slips sold
    • New Slip Owner addresses
    • New email to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
    • Repaired Pedestal hose fittings on B-dock, C-dock, and F-dock
    • Restored power to Slips on F-dock (twice now same pedestals)
    • Repaired rail on Marina porch area
    • Fixed broken rub rails
    • Purchased Pedestal electrical parts from Eaton – 20 amp, 30 amp, light sensors
    • Purchased electric power washer
  • New and Ongoing Maintenance
  • Green channel buoy hit by boat
    • Purchase new green light that was damaged
  • Dock boxes
    • Ongoing; Replace all H-dock Dock Boxes with four (4) bolts
  • Repair cracked Marina well casing – Plumber Jerry
  • Repair small water leak under F-dock – Plumber Jerry
  • Replace burnt out Parking Lot light bulbs – maybe bigger issue and sockets need replaced
  • Replace pedestal light bulbs
  • Repair additional dock triangles that are bad and dock under-bracing between G and H dock – PJ Handyman (on-site visit and estimate completed – attached)
  • Dock Float assessment and repair/replace (Keith)
    • John Merritt, Jr.; Merritt Marine Construction, Inc., – conduct assessment on which floats need replaced and cost
  • Ongoing; ordered/replace Dock pedestal photocells that are burnt-out
    • Continue – paint last parking lot light pole bottom black (grass trimming and paint)
    • Touch-up white poles on signs in the Marina by boat ramp
    • Purchase additional Dock cleats, Pedestal electrical items, Dock box bolts and washers


Marina Business Update

  • Previous Business
    • Modified Dockmaster Tom’s work hours for August and Labor Day to include Friday workday – much needed during heavy Summer boating
    • Modified Marina Rules and Regulations to contain language about no foul flags and banners throughout the Marina (boats, docks, parking lot, etc)
    • Completed mean low water survey in Marina and channel entrance; Plitko LLC Survey (Rob Plitko, PE, Ocean View)
    • Placed order for new Dock Boxes – Beachcomber Fiberglass Technology, Inc. Stuart, FL (Julie Marshall)
      • 13ea new Dock Box; and 1ea Dock Box lid
    • Ongoing; Slips for Rent and Sale on Marina website
      • 5 x Slips currently for Sale (A-19 $60K; C-10 $57.5K; F-36 $57.5K; G-3 $59.9K; G-32 $55K ); 1 x Slip for Rent (C-20, $3K)
  • New Business
    • Operation Seas the Day Boating Event; set-up, manning, boats, weather
      • Wednesday, Sept 7, 11:00AM
      • Thursday, Sept 8, 8:30AM
      • Friday, Sept 9, 9:00AM
    • F-Dock crab trap emptied and removed
    • Boat Ramp use on weekends for Bay Colony residents
    • Schedule visit for October Board meeting of New Officers on 2023 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy
    • Review Marina Dredging Plan and date; December 2023 – January 2024
      • Permitting process with DNREC and USACE
      • DNREC – 3 years; USACE – 10 years
      • Previous Marina dredging conducted December 1-31, 2017, $100K
      • Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
      • Call Evelyn back mid-September to review Scope of Work
    • New Dockmaster Hiring – begin in August
      • Coordinate with Delmarva Temporary Staffing Agency
      • Review scope of work and hiring conditions; Fri, Sat, Sun
      • Review hourly wage
    • Board discuss conducting Marina Reserve Study
    • Conduct meeting with Cripple Creek Golf and Country Club Board of Directors on new Business practices
    • Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
    • Review By-law change to state “No short term Air B&B Slip Rentals” for 2023 election
    • Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
      • Cost
      • Annual fee
      • Reports
    • Review changing out Marina email with new email account (2023)
    • Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
    • Review Marina Monthly activity task list for September, October, November

Future Business

  • Review Marina Replacement proposals
  • Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
  • Review potential Capital Improvement Loan Information



Next Monthly Board meetings;

  1. September – Tuesday, September 27, 10:00AM
  2. October – Tuesday, October 25, 10:00AM