July Board of Directors Meeting; July 28, 2022
Approval and web posting of Minutes from June Monthly Board Meeting held on June 28, 2022.
2022 Board of Directors Election
- Incoming Officers for August Board meeting
- Peter Hekl, Slip F-19, Bay Colony
- David Shapiro, Slip E-5, Selbyville, DE
- Departures
- Bill Bickle, Slip B-24, Bay Colony
- Elect new Officer positions during August Board meeting
- Review Officer duties and responsibilities per the BCMSOA By-laws
- Update Board of Directors Sheet with new Officers; Post in Marina and website
Marina Financial Update
- Review Marina Monthly Budget spreadsheet
- Slip transactions update
- Slips sold
- New Slip Owner addresses
- New email to new Slip Owners (Mike)
Marina Maintenance Update
- Completed Maintenance
- Repaired Pedestal hose fittings on F-dock and E-dock and new one on H-dock (H-25) (orange traffic cone with sign to identify no water)
- Restored power to Slips A-19 and F-32
- Washed Marina decking area
- Repaired hole in main dock by Slip H-22
- Plumber Jerry fixed broken main water line by Gate 1
- Fixed broken rub rails
- Re-attached additional Dock Boxes on H-dock
- Painted parking light lamppost bottoms (3ea) – one more remaining to complete.
- New and Ongoing Maintenance
- Repair Marina porch railing – broken
- Green channel buoy hit by boat
- Inspect and purchase new green light damaged
- Dock boxes
- Ongoing; Replace all H-dock Dock Boxes with four (4) bolts
- Repair cracked Marina well casing – Plumber Jerry – scheduled
- Repair additional dock triangles that are bad and dock under-bracing between G and H dock – PJ Handyman (on-site visit today)
- Dock Float assessment and repair/replace
- Conduct assessment on which floats need replaced
- Ongoing; order/replace Dock pedestal photocells that are burnt-out
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- Continue – paint last parking lot light pole bottom black (grass trimming and paint)
- Touch-up white poles on signs in the Marina by boat ramp
Marina Business Update
- Previous Business
- Modified Dockmaster Tom’s work hours for July and August to include Friday workday
- Updated Marina Lease agreement and posted to website
- Discussion – completed mean low water survey in Marina and channel entrance; Plitko LLC Survey (Rob Plitko, PE, Ocean View) (hydrographic (water-based) survey mapping the depths and shapes of underwater terrain to illustrate the land that lies below)
- Board discuss future Marina Dredge Plan – in conjunction with low water survey
- Begin process to obtain DNREC and Army Core of Engineers permits.
- Refer to Marina Land Map – DNREC completed annual conservation easement monitoring on Thursday, April 14; Laura Parks, DNREC Land Preservation Tech
- Received new 2022 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy; schedule visit and update for September Board meeting of New Officers
- Placed order for new Dock Boxes – Beachcomber Fiberglass Technology, Inc. Stuart, FL (Julie Marshall)
- 12ea new Dock Box; and 1ea Dock Box lid
- Ongoing; Slips for Rent and Sale
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- 4x Slips currently up for Sale (A-19, C-10, C-20, F-36); 1x for Rent (B-13)
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- New Business
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- Parking lot area observations
- Neighbor observed children on bikes jumping into the water and riding down boat ramp into the water
- Old TV dumped in woods in back parking lot area
- Dockmaster Tom notifying Slip Owners/Renters to remove dock mats and additional bumpers attached to Slips
- Ongoing – update Constant Contact email distribution lists for 2022 with new Owners and Renters
- Mail spreadsheet to all Board members
- Modify Marina Rules and Regulations to contain language about no foul flags and banners throughout the Marina (boats, docks, parking lot, etc.)
- Board discuss conducting Marina Reserve Study
- New Dockmaster Hiring – begin in August
- Coordinate with Delmarva Temporary Staffing Agency
- Review scope of work and hiring conditions
- Review hourly wage
- Conduct meeting with Cripple Creek Golf and Country Club Board of Directors on new Business practices
- Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
- Review By-law change to state “No short term Air B&B Slip Rentals” for 2023 election
- Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
- Cost
- Annual fee
- Reports
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
- Review changing out Marina email with new email account (2023)
- Review Marina Monthly activity task list for July, August, and September
- New tool purchases; leaf blower (purchased), power washer (2023)
- Parking lot area observations
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- DNREC – 3 years; USACE – 10 years
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Review potential Capital Improvement Loan Information
Next Monthly Board meetings for August and September;
- August – Tuesday, August 30, 9:00AM (New Board Officers Election)
- September – Tuesday, September 27, 9:00AM