June Board of Directors Meeting; June 28, 2022

Approval and web posting of Minutes from May Monthly Board Meeting held on May 31, 2022.

Review Upcoming July 4th Weekend

  • Discussion and Updates 

2022 Board of Directors Election

  • Incoming Officers for August Board meeting
    • Peter Hekl, Slip F-19, Bay Colony
    • David Shapiro, Slip E-5, Selbyville, DE
  • Departures
    • Bill Bickle, Slip B-24, Bay Colony
  • Elect new Officer positions during August Board meeting
  • Review Officer duties and responsibilities per the BCMSOA By-laws
  • Update Board of Directors Sheet with new Officers; Post in Marina and website

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
    • Slips sold
    • New Slip Owner addresses
    • New email/letter packet to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
    • Repaired Pedestal hose fitting on H-dock
    • Fixed broken rub rail
  • Re-attached additional Dock Boxes on H-dock
  • Painted parking light lamp post bottoms (3ea)
  • Capped ground electrical outlets in parking lot – Nick Electrical
  • New and Ongoing Maintenance
  • Dock boxes
    • Ongoing; Replace all H-dock Dock Boxes with four (4) bolts
  • Repair cracked Marina well casing – Plumber Jerry – scheduled
  • Repair dock under-bracing between G and H dock – scheduled – PJ Handyman
  • Dock Float assessment and repair/replace
    • Conduct assessment on which floats need replaced
      • Fix G-Dock float
    • Contact dock float manufacturer for pricing and shipping
    • Schedule PJ Handyman Services to replace Dock Floats
  • Ongoing; order/replace Dock pedestal photocells that are burnt-out
    • Ongoing; Cut down and replace wooden dock poles holding fire-water hook-ups
    • Continue – paint parking lot light pole bottoms black
    • Touch-up white poles on signs in the Marina
  • Modify/paint Marina office door drop-off box

Marina Business Update

  • Previous Business
    • Contacted Kerri Fox for Marina website and 2022 Marina Lease Agreement
    • Conducted mean low water survey in Marina and channel entrance – receiving bathymetric survey today – Plitko LLC Survey (Rob Plitko, PE, Ocean View) (hydrographic (water-based) survey mapping the depths and shapes of underwater terrain to illustrate the land that lies below)
    • DNREC completed annual conservation easement monitoring on Thursday, April 14; Laura Parks, DNREC Land Preservation Tech
    • Received new 2022 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy; schedule visit and update for September Board meeting of New Officers
    • Place order for new Dock Boxes – Beachcomber Fiberglass Technology, Inc. Stuart, FL (Julie Marshall)
      • 8ea new Dock Box; and 1ea Dock Box lid
    • Ongoing; Slips for Rent and Sale
      • New Policy (Bill)
      • Send out Marina Lease Agreement
  • New Business
    • Ongoing – update Constant Contact email distribution lists for 2022 with new Owners and Renters
      • Mail spreadsheet to all Board members
    • Board discuss future Marina Dredge Plan – in conjunction with low water survey
    • Board discuss conducting Marina Reserve Study
    • New Dockmaster Hiring – to begin in August
      • Coordinate with Delmarva Temporary Staffing Agency
      • Review scope of work and hiring conditions
      • Review hourly wage
    • Conduct meeting with Cripple Creek Golf and Country Club Board of Directors on new Business practices
    • Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
    • Review By-law change to state “No short term Air B&B Slip Rentals” for 2023 election
    • Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
      • Cost
      • Annual fee
      • Reports
    • Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
    • Review changing out Marina email with new email account (2023)
    • Review Marina Monthly activity task list for July, August, and September
    • New tool purchases; leaf blower (approved), power washer (2023)

Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Contact new permit POC recommended from South Shore Marina
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
  • Review potential Capital Improvement Loan Information

Next Monthly Board meetings for April and May;

  1. July – CHANGE – Thursday, July 28, 9:00AM
  2. August – Tuesday, August 30, 9:00AM (New Board Officers Election)