June Board of Directors Meeting; June 28, 2022
Approval and web posting of Minutes from May Monthly Board Meeting held on May 31, 2022.
Review Upcoming July 4th Weekend
- Discussion and Updates
2022 Board of Directors Election
- Incoming Officers for August Board meeting
- Peter Hekl, Slip F-19, Bay Colony
- David Shapiro, Slip E-5, Selbyville, DE
- Departures
- Bill Bickle, Slip B-24, Bay Colony
- Elect new Officer positions during August Board meeting
- Review Officer duties and responsibilities per the BCMSOA By-laws
- Update Board of Directors Sheet with new Officers; Post in Marina and website
Marina Financial Update
- Review Marina Monthly Budget spreadsheet
- Slip transactions update
- Slips sold
- New Slip Owner addresses
- New email/letter packet to new Slip Owners (Mike)
Marina Maintenance Update
- Completed Maintenance
- Repaired Pedestal hose fitting on H-dock
- Fixed broken rub rail
- Re-attached additional Dock Boxes on H-dock
- Painted parking light lamp post bottoms (3ea)
- Capped ground electrical outlets in parking lot – Nick Electrical
- New and Ongoing Maintenance
- Dock boxes
- Ongoing; Replace all H-dock Dock Boxes with four (4) bolts
- Repair cracked Marina well casing – Plumber Jerry – scheduled
- Repair dock under-bracing between G and H dock – scheduled – PJ Handyman
- Dock Float assessment and repair/replace
- Conduct assessment on which floats need replaced
- Fix G-Dock float
- Contact dock float manufacturer for pricing and shipping
- Schedule PJ Handyman Services to replace Dock Floats
- Conduct assessment on which floats need replaced
- Ongoing; order/replace Dock pedestal photocells that are burnt-out
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- Ongoing; Cut down and replace wooden dock poles holding fire-water hook-ups
- Continue – paint parking lot light pole bottoms black
- Touch-up white poles on signs in the Marina
- Modify/paint Marina office door drop-off box
Marina Business Update
- Previous Business
- Contacted Kerri Fox for Marina website and 2022 Marina Lease Agreement
- Conducted mean low water survey in Marina and channel entrance – receiving bathymetric survey today – Plitko LLC Survey (Rob Plitko, PE, Ocean View) (hydrographic (water-based) survey mapping the depths and shapes of underwater terrain to illustrate the land that lies below)
- DNREC completed annual conservation easement monitoring on Thursday, April 14; Laura Parks, DNREC Land Preservation Tech
- Received new 2022 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy; schedule visit and update for September Board meeting of New Officers
- Place order for new Dock Boxes – Beachcomber Fiberglass Technology, Inc. Stuart, FL (Julie Marshall)
- 8ea new Dock Box; and 1ea Dock Box lid
- Ongoing; Slips for Rent and Sale
- New Policy (Bill)
- Send out Marina Lease Agreement
- New Business
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- Ongoing – update Constant Contact email distribution lists for 2022 with new Owners and Renters
- Mail spreadsheet to all Board members
- Board discuss future Marina Dredge Plan – in conjunction with low water survey
- Board discuss conducting Marina Reserve Study
- New Dockmaster Hiring – to begin in August
- Coordinate with Delmarva Temporary Staffing Agency
- Review scope of work and hiring conditions
- Review hourly wage
- Conduct meeting with Cripple Creek Golf and Country Club Board of Directors on new Business practices
- Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
- Review By-law change to state “No short term Air B&B Slip Rentals” for 2023 election
- Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
- Cost
- Annual fee
- Reports
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
- Review changing out Marina email with new email account (2023)
- Review Marina Monthly activity task list for July, August, and September
- New tool purchases; leaf blower (approved), power washer (2023)
- Ongoing – update Constant Contact email distribution lists for 2022 with new Owners and Renters
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Contact new permit POC recommended from South Shore Marina
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Review potential Capital Improvement Loan Information
Next Monthly Board meetings for April and May;
- July – CHANGE – Thursday, July 28, 9:00AM
- August – Tuesday, August 30, 9:00AM (New Board Officers Election)