June Board of Directors Meeting, June 29, 2021, 9:00AM

Approval and web posting of Minutes from May Monthly Board Meeting held on

May 27, 2021.

 Financial Review

  • Review the 2021 Marina Budget and Monthly spend plan
  • Interview new Bank for third Marina Capital Reserve account; spilt funds
  • Review the slip transactions for the month
    • Process for new Slip Owners
  • $300 fee to Association
  • New email/letter packet
  • Constant Contact addition
  • Treasurer/Dockmaster database/file update


Previous Business

  • Reviewed Annual Meeting due-outs
    • Slip Owner input on annual assessment
  • DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Still awaiting final approval and report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
  • Updates to Constant Contact list with new Slip Owners and Renter’s emails (continual)
  • Finalized Marina Board of Directors 2021 election
  • Participated in the Bay Colony Community Annual Yard Sale on Saturday, June 5, 8:00 to 12:00PM.
  • Updated the Marina Website
    • Annual Meeting slides completed
    • Slips for Rent and Sale
    • 2021 Events; updating
    • Still updating Governing Documents with Declaration Amendments on website


Maintenance work

  • Completed
  • Purchased four Dock fire extinguisher boxes that were broken; two replaced, two on-hand and will be replaced
  • Fixed Gate 1 door clasp
  • Fixed pedestal leaky water bibs; 8ea
  • Checked pedestal E-13 electrical
  • New and Ongoing
  • Purchase and replace two damaged pile cap covers on G-dock
  • Repair dock under-bracing between G and H dock and also H-dock
  • Repair and fill Dock holes with cement compound (ongoing)
  • Repair exterior building light fixture (again)
  • Cut down and replace wooden poles holding fire water hook-ups; ongoing
  • Power wash back of Marina Office building and backside stairway; initial wash completed, second wash to be done
  • Replace burnt out dock pedestal bulbs/light sensors; 29ea
  • Install Panel Box overhead roof assembly over Gate 1
  • Review issue with Slip Owner zinc tabs on pontoon boat on E-dock

New Business

  • Slip Owner request to install power and water at Marina boat ramp; initial response was No
  • July 4th weekend activities
    • Dockmaster Tom work Monday, July 5 (Holiday)
    • Send out Constant Contact email highlighting July 4 weekend safety in the Marina and Fire Works; Paradise Grill, July 5, 9:30PM
  • Continue updating new Slip Owner and Slip Renter information sheets
    • Treasurer – add to master data base file
    • Secretary – add to Constant Contact email distribution list
    • Dockmaster –
      • Update Slip Owner folder and data base file
      • Update Slip Renter data base file
      • Update Marina display board
      • File new Data Contact Sheets for Slip Owners and Renters
      • File new Slip Renter Lease Agreement Packets
      • File new $300K Insurance policies
      • File new Boat Registration cards
  • Review Slip Owner files for 2021 documents and send out emails on missing items
  • Review Marina Monthly activity task list for July, August, September
  • Review Dockmaster database software to replaced antiquated Excel spreadsheet currently used
    • Cost
    • Annual fee
    • Generated reports


Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Look at potential Capital Improvement Loan Information
  • Look at potential for Marina Grants


Next Monthly Board Meeting: Tuesday, July 27, 2021, 9:00 (Marina Office)