Bay Colony Marina

Monthly Board Meeting

March Board of Directors Meeting; March 21, 2023

(D. Degidio, P. Hekl, B. Hoyle, & D. Shapiro attending)

Approval and web posting of Minutes from February Monthly Board Meeting held on February 22, 2023.

Board of Directors Position Update

  • Projected Board elections by year
    • 2023 – 1ea position available; info goes out in Annual Letter
    • 2024 – 2ea positions available

Marina Financial Update

  • Review Annual Assessments unpaid for 2023 (only one)
  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
    • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
    • Replaced all parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)
  • Replaced pedestal light bulbs
  • Fixed broken rub rail in Marina (on-going)
  • Replace boathouse light bulbs – recheck porch and outdoor garage lights
  • New and Ongoing Maintenance
  • Conducted electrical check of all Pedestals. All those not working under repair NLT April 1 (Electrician – Nick O’Lone)
  • Repair Dock triangles, Dock under-bracing, and one G-Dock float – PJ Handyman, complete all work NLT April 1 (Final Phase)
  • Office Renovation
    • Vacuumed/cleaned air vents and replace air filters
    • Moved Dockmaster desk to window area
    • Painted office
  • Purchase zinc anodes and place on docks and monitor throughout season
  • Repair cracked Marina well casing prior to dock water turn-on, which is the week of April 17 (Plumber Jerry)
  • Fix Women’s rest room toilet (Parts) – Plumber Jerry
  • Install bollards to protect well casing after Jerry repairs the well casing (April 17)(Contractor David)
  • Install new dock boxes and receive payment (Dockmaster Tom)
  • Replace dock pedestal photocells that are burnt-out (Dockmaster Tom will coordinate with Chuck)
  • Inspect and replace needed life-rings in Marina (23” Taylor made Life-rings)
  • Order new dock signs for faded signs at Gate entrances
  • Paint last parking lot light pole bottom black (2nd Gate area)
  • Cap replacement and repair at boat ramp by P. Hekl
  • Replace parking lot light globe that was blown off during wind storm
  • Re-install Marina boat ramp sign that blew over during storm (Contractor David)
  • Re-paint 2 x yellow speed bumps and white stop line
  • Power wash parts of Boathouse
  • Refurbish red and green Summer buoys and replace – buy new batteries
  • Dump run including Dock box cardboard. Date? Use Delaware Solid Waste Authority – Frankford, 33086 Burton Farm Rd, Frankford, DE; Delaware Solid Waste Authority, Bridgeville
  • Marina Spring Start-up
    • Turn-on Marina building water
    • Open office and restrooms
    • Turn-on and repair water to docks (Week of April 17)
    • Channel buoys exchanged
    • Re-start Dockmaster Tom (April 8, April 15-16), Cleaning Services, and Lawn Services
  • Additional Maintenance items?

Marina Business Update

  • Previous Business
  • Ongoing; Slips for Rent and Sale on Marina website
      • 3 x Slips for Rent
      • 8 x Slips currently for Sale
    • Renewed and signed 3 x year contract with Mediacom for internet and phone service
    • Signed lawn maintenance agreement with Rowe Property Maintenance for 2023 lawn items
    • Revised Marina Excel spreadsheet for Dockmaster database activities
  • New and Ongoing Business
    • Date January 16, 2023 – Discussed potential electrolysis
    • Return of Dockmaster Tom for 2023 boating season
    • Office Marina wall décor for decision (Marina pictures)
    • Update Marina website
      • Under “Boat Slips” tab, update write-up at end referring to annual assessments from $800 to $1,000 (done)
      • Under “Activities” tab, update activities and new dates for 2023 (in progress)
      • Review all areas for additional updates (in progress)
    • Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Cost is $20 per student. Location is Mariner’s Church Hope Center. Determine date.
    • Order new Dockmaster Bay Colony Marina t-shirts.
    • Update and post revised 2023 Marina Rules and Regulations
    • Schedule insurance update for upcoming Board meeting on 2023 Marina insurance coverage and binder; Pratt Insurance – Kevin Malloy
    • Review Marina Dredge Plan and date; December 2023 – January 2024
      • Permitting process with DNREC and USACE
      • DNREC – 3 years; USACE – 10 years (USACE permit is good)
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Acquire new Permit Contractor (formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc., at a cost around $3.5K)
      • Review scope of work
    • Constant Contact emails to send out
      • Done – Election and Annual Meeting
      • Done – Marina opening information
    • Review Marina Monthly activity task list for April, May, June

Future Business

  • Review initiative for Renter Fee – $50 – $100 per Slip – for 2023 Slip Owners Meeting and Vote
  • Conduct survey of Slip Owners on Marina replacement and assessment
  • Review conducting Marina Reserve Study; approximate cost $3.5K
  • Review hosting meeting with Engineering firm that studied Seagrass Plantation
  • Review Marina Replacement proposals; previous estimate August 2020 at $3.8M
    • Conduct new Marina replacement estimate for 2023
    • Establish a separate Marina Replacement Financial Committee from Marina Slip Owners; include Marina investment review
    • Review Capital Improvement loan information with Banks
  • Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer

Next Monthly Board meetings;

  1. Annual Letter preparation, March 23, Thursday, 9:00AM (done)
  2. Board Meeting, April 25, Tuesday, 9:00AM
  3. Annual Meeting, May 13, Saturday, 10:00AM
  4. Board meeting, May 30, Tuesday, 9:00AM or May 31, Wednesday, 9:00AM