Bay Colony Marina Monthly Board Meeting

February/March Board of Directors Meeting; March 5, 2024.

(Attending: D. Degidio, M. Langager, K. Moore, P. Hekl, D. Shapiro)

Approval and web posting of Minutes from January Monthly Board Meeting held on January 30, 2024.

 

 

Upfront Items for Decision or Information

  • Summer 2023 navigation update
  • Marina well tank replacement approval – Daisey Well Drilling, Inc. $3,495 plus $750 vac-truck (+/-) to suck the water out of the tank and mud out of the hole.  Will complete the tank replacement prior to April 15, 2024 (water turn-on date). Board requested more detailed itemization prior to approval.
  • Bathymetric Survey #2 approval – Rob Plitko, LLC. $1,900.  Bathymetric Survey #1 completed on June 1, 2022, $2,500, for the entire Marina. Tentatively approved by board but will wait for further permit developments to implement.

Marina Financial Update

  • Review 2024 Annual Assessments
  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
  • No change – Dock carpentry repairs – PJ Handyman. Paid in full up to date.  One item remaining – Dock A/Gate #1 under bracing.
  • Installed zinc two (2) anodes on docks to monitor throughout 2024 season – check again in April
  • New and Ongoing Maintenance
  • Replace Parking Lot light bulbs for 2024 season from 2023 inspection
  • Refurbish Summer Green and Red buoys and replace chains and repair worn buoy eye-lets
  • Fix Security camera #2 on corner of porch – not working
  • Review Marina Spring start-up
    • Lawn maintenance contract – in place, 2024 contract estimate is $4,150
    • Restroom cleaning contract – in place, consider price increase for 2024
    • Dockmaster fix rub-rails, pedestal lights, and dock repairs
  • Replace Well Tank (Pending) – Daisey Well Drilling, Inc. $3,495 plus $750 vac-truck (+/) to suck the water out of the tank and mud out of the hole.  Will complete the tank replacement prior to April 15, 2024 (water turn-on date)
    • 2024 Bathymetric Survey #2 of select Marina basin area with Rob Plitko – $1,900. Bathymetric Survey #1 completed on June 1, 2022, $2,500
    • Draft 2024 Marina Maintenance plan and submit for review.

Marina Business Update

  • Previous Business
    • Continue update of Constant Contact list with new Slip Owners and 2024 Slip Renters
  • Slips for Rent and Sale on Marina website
      • 1 x Slips for Rent (B-15)
      • 4 x Slips for Sale (C-24, F-08, F-42, H-34)
  • New and Ongoing Business
    • Constant Contact emails to send out
      • Year 2025 – 2028 Board of Director Openings (2ea)
      • Annual meeting
      • Dockmaster return (April 12 and 13) and water turn-on date (April 15-18)
    • Recap; 2023 Annual Meeting recommendations
      • Bench(s) in Marina – no
      • Bike rack – no
      • Review initiative for Renter Fee per Slip assessed to Slip Owner – brief slide at 2024 Annual Meeting for implementation in 2025. Board decided it will be 10% of whatever the annual assessment amount is at that time.
      • Review initiative of raising the slip transfer fee from $300 to $500.  Second initiative is to raise the slip transfer fee to ½ of the annual assessment whatever it happens to be for that calendar year. Board decided on 2nd option.
    • Marina Dredge Plan and date; January 2025
      • Acquired new Permit Contractor, Verdantas; David Small (we formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.)
      • Kick-off meeting between Verdantas and BCMSOA Board of Directors held on Tuesday, January 30, 11;00AM
      • Permitting process for DNREC ongoing; USACE complete with one modification
      • FYI on permitting terms; DNREC – 5 years; USACE – 10 years
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Review dredging requirement for 2025 or 2026
      • Review scope of work based on bathymetric study
      • Clarke Droney available 2025 and 2026
  • Review date to host the 2024 Annual meeting; normally in May or push to June? Decision was to stick with May.
  • Marina Board of Directors election; two open positions for 2025-2028
  • Review Marina Monthly activity task list for February, March, April

Future Business

  • Conduct survey of Slip Owners on Marina replacement and assessment
  • 2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student.
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
    • Review Capital Improvement loan information with Banks prior to 2024 Annual Meeting tentatively scheduled for May 11, 2024.

 

Next Monthly Board meetings;

  1. April 2nd (tentative) – prepare and mail Election Ballots and Annual Meeting Letter
  2. April – Tuesday, April 30, 9:00AM
  3. May – Tuesday, May 28, 9:00AM
  4. June – Tuesday, June 25, 9:00AM