Bay Colony Marina Monthly Board Meeting

May Board of Directors Meeting; May 27, 2025

Approval and web posting of Minutes from the April 2025 Monthly Board Meeting held on May 1, 2025.

 

Attendees:  D. Degidio, D. Shapiro, K. Moore, P. Hekl, Bill Hoyle.

 

Upfront Items for Information and Discussion

  • Board of Directors Election Results – Elected to the Board
    • Peter Hekl
    • David Shapiro
  • Future Board of Directors Positions
    • 2025 Board Appoint One (1) Position to replace Michael Langager – departing
      • Per the Declarations, look at also appointing an Asst. Secretary and Asst. Treasurer
      • Per the Declarations, look at appointing a Special Sub-committee to plan the new Marina
    • Conducted Annual meeting in-person and virtually (Totals: In-person » 35 slips, Zoom » 15 slips)

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)
    • Add email to Constant Contact (Don)
    • Slip sales – totals
  • 2025 – 7ea
  • 2024 – 10ea
  • 2023 – 10ea

Marina Maintenance Update

  • Completed Maintenance
  • Replaced the Red buoy that came off mooring – all complete
  • Replaced parking lot light pole bulbs
  • Replaced pedestal light bulbs
  • Repaired rub rails
  • Repaired security camera and Wifi
  • Provided PJ Carpentry a list of 2025 repairs to be completed
  • New and Ongoing Maintenance
  • Repair two additional H-dock finger piers
  • Replace 2 x finger pier floats damaged by weather
  • Repair additional Dock triangles and joints
  • Improve and move boat ramp signs for safety
  • Clean and renumber Dock Pedestals
  • Slip Owners/Renters clean individual dock boxes
  • Parking lot stripping – planned for Spring of 2026 following Marina dredge project and the community drainage project
  • Fix drainage by speed bump – Rowe will fix for free (notified Rowe of job)

Marina Business Update

  • Previous Business
    • Completed Annual meeting; Wednesday, May 21, 6:30PM, Marina Office and Zoom
    • Completed Mallad Creek paperwork for home for sale that had 10’ of fence-line on Marina property
  • New and Ongoing Business
  • Slips for Rent and Sale on Marina website
      • 0 x Slips for Rent.  All Slips were rented during month of May (F-02 $5K, E-03 $5.5K, F-31 $4.2K F-41 $4.5K, H-12 $4.5K, H-25 $4K)
      • 2 x Slips for Sale (F-11 $59.9K and F-13 $55K, F-13may be under contract)
    • Updated lease agreements, boat insurance, and boat registrations
      • Conduct Slip/Boat check to verify every Boat is registered and has correct documentation on file
    • Constant Contact emails to send out
      • Annual Meeting Election results
      • Marina Replacement Slip Owner Survey
      • Ocean City Air Show in June
      • Paradise Grill July 4th Fireworks
    • Marina Dredge Update
      • State and Federal Permits
        • Dredge Permit Consultant;, Verdantas; David Small, PE, and Savannah Budka, EiT
      • Signed dredge material spoil site contract on April 3, 2025 with deposit of $10K
        • Land owner – Chris Magee, Frankford, DE
        • Price is $10 per yrd (4,000 yrds x $10 = $40K)
      • Conducted on-site visit with Dredging Company – develop and sign contract
        • Owner – Clarke Droney, Millville, DE
        • Price is $45 per yrd (4,000 yrds x $45 = $40K)
        • Previous Marina dredging conducted December 1-31, 2017, $100+K, Clarke Droney (estimate was $27 yrd)
      • Tentative dredge date – determined by DNREC and USACE – Jan – Feb 2026
      • Conduct bathymetric study in 2026 at the conclusion of dredging
    • Marina Replacement Update
      • Develop and send out to all Slip Owners a Marina Replacement Survey on potential ways forward as per the Annual meeting
      • Create a Marina Replacement Steering Committee made up of Slip Owners with Banking, Financial, Engineering, and Construction backgrounds
        • Intent is this sub-committee only concentrate on the Marina replacement and not day-to-day operations of the Marina
      • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
      • Review Capital Improvement loan information with banks
    • Review Marina Monthly activity task list for June, July, August

Future Business

  • 2025 – Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student

 

Next Monthly Board meetings;

  1. June – Tuesday, June 24, 2025, 9:00AM
  2. July – Tuesday, July 29, 2025, 9:00AM
  3. August – Tuesday, August 26, 9:00AM