Bay Colony Marina Monthly Board Meeting

May Board of Directors Meeting; May 28, 2024

(in attendance: D. Degidio, M. Langager, K. Moore, P. Hekl, B. Hoyle)

Approval and web posting of Minutes from the April Monthly Board Meeting held on May 1, 2024.

Upfront Items for Decision or Information

  • Dredge permit update and new barrow pit
  • Review and discussion of patrons doing damage to adjoining Bay Colony community properties
  • Update on zinc anodes installed in Marina and issue on E-dock

Marina Financial Update

  • Update on 2024 Annual Assessments – all paid.
  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)
    • Add email to Constant Contact (Don)

Marina Maintenance Update

  • Completed Maintenance
  • Trimmed Marina basin grass
  • Power washed Marina office building and deck
  • Refurbished Green and Red Summer buoys and replaced chains and repaired worn buoy eye-lets – re-check Green buoy
  • Made three minor wooden dock repairs on decking holes
  • New and Ongoing Maintenance
  • Turn on and systematically check the parking lot lights – left side and right side
  • Replace burnt out parking lot light bulbs for 2024 season – use 2023 inspection list
  • Review electrical issue with underground wiring along parking lot
  • Fix Security camera #2 on corner of porch – not working
  • Continue fixing rub-rails, pedestal lights, and dock repairs
  • Create wood template for Pedestal base repair – determine how many Pedestals require wooden template base – salt treated plywood
  • Paint concrete barriers gray color and speed bumps yellow color

Marina Business Update

  • Previous Business
    • Marina Insurance Policy Renewal and Director and Officer Policy Renewal completed June 1 for one-year, 2024-25
    • Continue update of Constant Contact list with new Slip Owners and 2024 Slip Renters
    • Review Slips for Rent and Sale on Marina website
      • No Slips currently for Rent
      • 4 x Slips for Sale (C-24 $54K, F-08 $60K, H-31 $47.5K, H-34 $59.5K)
  • New and Ongoing Business
    • Schedule meeting with Seagrass Plantation
    • Constant Contact emails to send out
      • Annual meeting presentation link
      • Dock box cleaning
    • Visit Indian River Aches and discuss their dredge plan
    • Marina Dredge Plan Update
      • Acquired new Dredge Permit Contractor, Verdantas; David Small
      • Permitting process for DNREC ongoing
        • FYI on permitting terms; DNREC – 5 yrs; USACE – 10 yrs
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Conduct 2024 bathymetric study on just the dredge area prior to dredging
      • Clarke Droney available 2025 and 2026 to dredge
      • Review dredging date –wait one-year until 2026
  • Review Marina Monthly activity task list for June, July, and August

Future Business

  • Conduct survey of Slip Owners on Marina replacement and assessment
  • 2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
    • Review Capital Improvement loan information with Banks prior to 2024 Annual Meeting in May

 

Next Monthly Board meetings;

  1. June – Tuesday, June 25, 9:00AM
  2. July – Tuesday, July 30, 9:00AM
  3. August – Tuesday, August 27, 9:00AM