Board Meeting – May 30, 2023

Bay Colony Marina

Monthly Board Meeting

May Board of Directors Meeting; May 30, 2023

(D. Degidio, P. Hekl, K. Moore, & D. Shapiro attending)

Approval and web posting of Minutes from April Monthly Board Meeting held on April 25, 2023.

BCMSOA Property Insurance Update

Board of Directors Voting Update

BCMSOA Annual Meeting

- Conducted Saturday, May 13, 10:00AM
- About 25 persons in attendance
- Posted 2023 Briefing slides to website
- Send all Slip Owners email with link to briefing
- Review of topics discussed

Marina Financial Update

Review Marina Monthly Budget spreadsheet
Slip transactions update
- Slips sold
- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)

Marina Maintenance Update

Repaired Dock triangles, Dock under-bracing, and one G-Dock float – PJ Handyman, (Final Phase)
Purchased and install zinc anodes. Will place on docks to monitor throughout the season
Installed and stained bollards to protect well casing
Installed all the new dock boxes (Dockmaster Tom)
Repaired office thermostat – fan (HVAC John)
Painted parking lot lamp post – all completed
Painted yellow speed bumps
Installed new signage in Marina
Refurbished and put out Red and Green channel buoys

New and Ongoing Maintenance
- Replace parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)

Replace pedestal light bulbs (Dockmaster)
Fix broken rub rail in Marina (Dockmaster, on-going)
Replace dock pedestal photocells that are burnt-out (Dockmaster Tom will coordinate with Chuck)
Re-paint white stop line
Replace Red and Green channel corroded buoy chains
Remove trees/shrubs around electrical boxes per Delaware Electric COOP; Brian Rowe Landscaping contacted and will remove trees/shrub
Check drains in restrooms

Marina Business Update

New and Ongoing Business
- Office Marina wall décor – purchase new Charts and Marina pictures
- Update Marina website
  - Under “Boat Slips” tab, update write-up at end referring to annual assessments from $800 to $1,000
  - Under “Activities” tab, update activities and new dates for 2023 activities
  - Post new 2023 Annual Meeting slides; multiple places
- Ongoing – plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Cost is $20 per student. Location is Mariner’s Church Hope Center.
- Review Marina Dredge Plan and date; December 2023 – January 2024
  - Permitting process with DNREC and USACE
  - DNREC – 3 years; USACE – 10 years (USACE permit is good)
  - Previous Marina dredging conducted December 1-31, 2017, $100+K
  - Acquire new Permit Contractor (formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc., at a cost around $3.5K)
  - Review scope of work
- Constant Contact emails to send out
  - Election and Annual Meeting slides
  - Dock Box purchase for 2023
- Review Marina Monthly activity task list for June, July, August

Future Business

Conduct survey of Slip Owners on Marina replacement and assessment
Review initiative for Renter Fee $100 per Slip – from 2022 and 2023 Annual Slip Owners Meeting. No decision taken.
Discussed possibility of raising purchase assessment. No decision taken.
Review conducting Marina Reserve Study; approximate cost $3.5K
Review hosting meeting with Engineering firm that studied Seagrass Plantation
Review Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M
- Establish a separate Marina Replacement Financial Committee from Marina Slip Owners; include Marina investment review
- Review Capital Improvement loan information with Banks
Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer

Next Monthly Board meetings;

June Board meeting, June 27, Tuesday, 9:00AM
July Board meeting, July 25, Tuesday, 9:00AM
August Board Meeting, August 29, Tuesday, 9:00AM (elect Board member positions)