Bay Colony Marina

Monthly Board Meeting

May Board of Directors Meeting; May 30, 2023

(D. Degidio, P. Hekl, K. Moore, & D. Shapiro attending)

Approval and web posting of Minutes from April Monthly Board Meeting held on April 25, 2023.


BCMSOA Property Insurance Update

  • Kevin Malloy, Pratt Insurance

Board of Directors Voting Update

  • 2023 ballot sheets consolidated and filed.

BCMSOA Annual Meeting

    • Conducted Saturday, May 13, 10:00AM
    • About 25 persons in attendance
    • Posted 2023 Briefing slides to website
    • Send all Slip Owners email with link to briefing
    • Review of topics discussed


Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
    • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)


Marina Maintenance Update

  • Completed Maintenance
  • Repaired Dock triangles, Dock under-bracing, and one G-Dock float – PJ Handyman, (Final Phase)
  • Purchased and install zinc anodes. Will place on docks to monitor throughout the season
  • Installed and stained bollards to protect well casing
  • Installed all the new dock boxes (Dockmaster Tom)
  • Repaired office thermostat – fan (HVAC John)
  • Painted parking lot lamp post – all completed
  • Painted yellow speed bumps
  • Installed new signage in Marina
  • Refurbished and put out Red and Green channel buoys
  • New and Ongoing Maintenance
    • Replace parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)
  • Replace pedestal light bulbs (Dockmaster)
  • Fix broken rub rail in Marina (Dockmaster, on-going)
  • Replace dock pedestal photocells that are burnt-out (Dockmaster Tom will coordinate with Chuck)
  • Re-paint white stop line
  • Replace Red and Green channel corroded buoy chains
  • Remove trees/shrubs around electrical boxes per Delaware Electric COOP; Brian Rowe Landscaping contacted and will remove trees/shrub
  • Check drains in restrooms

Marina Business Update

  • Previous Business
    • Updated Slip Owner board, files, and database with new information
  • Slips for Rent and Sale on Marina website
      • 4 x Slips for Rent
      • 8 x Slips for Sale; was 7


  • New and Ongoing Business
    • Office Marina wall décor – purchase new Charts and Marina pictures
    • Update Marina website
      • Under “Boat Slips” tab, update write-up at end referring to annual assessments from $800 to $1,000
      • Under “Activities” tab, update activities and new dates for 2023 activities
      • Post new 2023 Annual Meeting slides; multiple places
    • Ongoing – plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Cost is $20 per student.  Location is Mariner’s Church Hope Center.
    • Review Marina Dredge Plan and date; December 2023 – January 2024
      • Permitting process with DNREC and USACE
      • DNREC – 3 years; USACE – 10 years (USACE permit is good)
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Acquire new Permit Contractor (formerly used Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc., at a cost around $3.5K)
      • Review scope of work
    • Constant Contact emails to send out
      • Election and Annual Meeting slides
      • Dock Box purchase for 2023
    • Review Marina Monthly activity task list for June, July, August


Future Business

  • Conduct survey of Slip Owners on Marina replacement and assessment
  • Review initiative for Renter Fee $100 per Slip – from 2022 and 2023 Annual Slip Owners Meeting. No decision taken.
  • Discussed possibility of raising purchase assessment. No decision taken.
  • Review conducting Marina Reserve Study; approximate cost $3.5K
  • Review hosting meeting with Engineering firm that studied Seagrass Plantation
  • Review Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M
    • Establish a separate Marina Replacement Financial Committee from Marina Slip Owners; include Marina investment review
    • Review Capital Improvement loan information with Banks
  • Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer


Next Monthly Board meetings;

  1. June Board meeting, June 27, Tuesday, 9:00AM
  2. July Board meeting, July 25, Tuesday, 9:00AM
  3. August Board Meeting, August 29, Tuesday, 9:00AM (elect Board member positions)