May Board of Directors Meeting; May 31, 2022

Approval and web posting of Minutes from April Monthly Board Meeting held on April 28, 2022. 

Memorial Day Weekend Review

  • Discussion and Updates

2022 Annual Meeting and Board of Directors Election

  • Completed the 2022 BCMSOA Annual Meeting on Saturday, May 7, 2022.
    • Discussion and Due-outs
  • Candidates elected beginning for the 2023 Board of Directors
    • Peter Hekl, Slip F-19, Bay Colony
    • David Shapiro, Slip E-5, Selbyville, DE

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
    • Slips sold
    • New Slip Owner addresses
    • New email/letter packet to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
    • Installed panel box overhead roof assembly by Gate 1
    • Repaired Pedestal water leaks (2ea)
    • Repaired Boat Ramp padlock
    • Fixed broken rub rail (3ea)
  • Re-attached some Dock Boxes on H-dock
  • Repaired dock under-bracing at H-dock slip – PJ Handyman Services
  • New and Ongoing Maintenance
    • Dock boxes
      • Replace all H-dock Dock Boxes with four (4) bolts
      • Purchased bolts
      • Remove H-1 existing bolts on dock
      • New Dock Boxes installed have four bolts
      • Send out Constant Contact email prior to weekend (unlock Dock boxes)
      • Dockmaster complete maintenance next week
    • Repair cracked Marina well casing – Plumber Jerry – scheduled
    • Repair dock under-bracing between G and H dock – scheduled – PJ Handyman
    • Dock Float repair
      • Conduct assessment on which floats need replaced
      • Fix G-Dock float this week
      • Contact dock float manufacturer for pricing and shipping
      • Schedule PJ Handyman Services to replace Dock Floats
    • Ongoing; replace Dock pedestal photocells that are burnt-out
    • Put caps on exterior ground outlets; Nick will do – scheduled
    • Ongoing; Cut down and replace wooden dock poles holding fire-water hook-ups
    • Power wash and paint Parking Lot light pole bottoms black
    • Touch-up white poles on signs in the Marina
    • Modify/paint Marina office door drop-off box

Marina Business Update

  • Previous Business
    • Contacted Kerri Fox for Marina website and 2022 Marina Lease Agreement
    • DNREC completed annual conservation easement monitoring on Thursday, April 14; Laura Parks, DNREC Land Preservation Tech
    • Ongoing; Slips for Rent and Sale
      • New Policy (Bill)
      • Send out Marina Lease Agreement
  • New Business
    • Update Constant Contact email distribution lists for 2022 with new Owners and Renters
      • Mail spreadsheet to all Board members
    • Send-out Constant Contact email with Marina Annual Meeting briefing (pdf and link)
    • Conduct mean low water survey in Marina and channel entrance – contract signed – Plitko LLC Survey (Rob Plitko, PE, Ocean View)
    • Board discuss and vote on Marina Dredge Plan
    • Board discuss and vote on conducting Marina Reserve Study
    • Conduct meeting with Cripple Creek Golf and Country Club Board of Directors on new Business practices
    • Send out Constant Contact email for new Dock Boxes – currently 6ea desiring to purchase a new Dock Box; and one Dock Box lid
    • Review initiative for Renter Fee – $200 per Slip
    • Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
      • Cost
      • Annual fee
      • Reports
    • Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
    • Review changing out Marina email with new email account (2023)
    • Review By-law change to state “No short term Air B&B Slip Rentals” for 2023 election
    • Review Marina Monthly activity task list for June, July, August
    • Potential new tool purchases; leaf blower (approved), power washer (2023)

Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Contact new permit POC recommended from South Shore Marina
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
  • Review potential Capital Improvement Loan Information 

Next Monthly Board meetings for April and May;

June – Tuesday, June 28, 9:00AM

July – Tuesday, July 26, 9:00AM

August – Tuesday, August 30, 9:00AM