May Board of Directors Meeting; May 31, 2022
Approval and web posting of Minutes from April Monthly Board Meeting held on April 28, 2022.
Memorial Day Weekend Review
- Discussion and Updates
2022 Annual Meeting and Board of Directors Election
- Completed the 2022 BCMSOA Annual Meeting on Saturday, May 7, 2022.
- Discussion and Due-outs
- Candidates elected beginning for the 2023 Board of Directors
- Peter Hekl, Slip F-19, Bay Colony
- David Shapiro, Slip E-5, Selbyville, DE
Marina Financial Update
- Review Marina Monthly Budget spreadsheet
- Slip transactions update
- Slips sold
- New Slip Owner addresses
- New email/letter packet to new Slip Owners (Mike)
Marina Maintenance Update
- Completed Maintenance
- Installed panel box overhead roof assembly by Gate 1
- Repaired Pedestal water leaks (2ea)
- Repaired Boat Ramp padlock
- Fixed broken rub rail (3ea)
- Re-attached some Dock Boxes on H-dock
- Repaired dock under-bracing at H-dock slip – PJ Handyman Services
- New and Ongoing Maintenance
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- Dock boxes
- Replace all H-dock Dock Boxes with four (4) bolts
- Purchased bolts
- Remove H-1 existing bolts on dock
- New Dock Boxes installed have four bolts
- Send out Constant Contact email prior to weekend (unlock Dock boxes)
- Dockmaster complete maintenance next week
- Repair cracked Marina well casing – Plumber Jerry – scheduled
- Repair dock under-bracing between G and H dock – scheduled – PJ Handyman
- Dock Float repair
- Conduct assessment on which floats need replaced
- Fix G-Dock float this week
- Contact dock float manufacturer for pricing and shipping
- Schedule PJ Handyman Services to replace Dock Floats
- Ongoing; replace Dock pedestal photocells that are burnt-out
- Put caps on exterior ground outlets; Nick will do – scheduled
- Ongoing; Cut down and replace wooden dock poles holding fire-water hook-ups
- Power wash and paint Parking Lot light pole bottoms black
- Touch-up white poles on signs in the Marina
- Modify/paint Marina office door drop-off box
- Dock boxes
Marina Business Update
- Previous Business
- Contacted Kerri Fox for Marina website and 2022 Marina Lease Agreement
- DNREC completed annual conservation easement monitoring on Thursday, April 14; Laura Parks, DNREC Land Preservation Tech
- Ongoing; Slips for Rent and Sale
- New Policy (Bill)
- Send out Marina Lease Agreement
- New Business
- Update Constant Contact email distribution lists for 2022 with new Owners and Renters
- Mail spreadsheet to all Board members
- Send-out Constant Contact email with Marina Annual Meeting briefing (pdf and link)
- Conduct mean low water survey in Marina and channel entrance – contract signed – Plitko LLC Survey (Rob Plitko, PE, Ocean View)
- Board discuss and vote on Marina Dredge Plan
- Board discuss and vote on conducting Marina Reserve Study
- Conduct meeting with Cripple Creek Golf and Country Club Board of Directors on new Business practices
- Send out Constant Contact email for new Dock Boxes – currently 6ea desiring to purchase a new Dock Box; and one Dock Box lid
- Review initiative for Renter Fee – $200 per Slip
- Review new Marina database software to replace existing Excel spreadsheet; action person and estimate (Mike)
- Cost
- Annual fee
- Reports
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
- Review changing out Marina email with new email account (2023)
- Review By-law change to state “No short term Air B&B Slip Rentals” for 2023 election
- Review Marina Monthly activity task list for June, July, August
- Potential new tool purchases; leaf blower (approved), power washer (2023)
- Update Constant Contact email distribution lists for 2022 with new Owners and Renters
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Contact new permit POC recommended from South Shore Marina
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Review potential Capital Improvement Loan Information
Next Monthly Board meetings for April and May;
June – Tuesday, June 28, 9:00AM
July – Tuesday, July 26, 9:00AM
August – Tuesday, August 30, 9:00AM