Board Meeting – November 25, 2025

Bay Colony Marina Monthly Board Meeting

November Board of Directors Meeting; November 25, 2025

Approval and web posting of Minutes from the October Monthly Board Meeting held on October 28, 2025

Attendees: D. Degidio, D. Shapiro, K. Moore, P. Hekl, Bill Hoyle.

Upfront Items for Information, Discussion, and Decision

Tree Cutting – decision to cut down the dead tree by Colony Drive, as well as trim branches off Marina roof and private house bordering the Marina.
Annual Letter – compile annual letter and annual assessments for mailing.
Dredging – update and planning for 6xweek dredge period Jan – Mar.
Gate and Restroom Codes. Change for the 2026 season. 4 x digits, 1-4.
2026 repairs. Budget dock repairs, mainly carpentry (PJ).
Marina Replacement Committee (MRC) – Plan for 2026 to be able to brief at the Annual meeting.
Winter construction – Bay Colony POA conducting drainage work off Colony Drive and the Marina parking lot in December/January.
Parking lot striping – budget parking lot line striping for Spring 2026, ICW Bay Colony POA line striping for a better price.
Slip Owner File Updates – send updates during the off season to those Slip Owners that use their slips to update their overdue insurance/boat registration.

Marina Financial Update

- New Slip Owner addresses
- Welcome email sent to new Slip Owners (David)
- Add email to Constant Contact List (Don)
- Slip sales – totals

Marina Replacement Committee – MRC

Draft a shorter Marina Replacement Survey on potential way forward
Reviewing Capital Improvement loan information with banks
Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M; awaiting new 2025 estimates

Marina Maintenance Update

- Re-trim around Marina basin for Winter
- Conduct dump run
- Winterize Marina office (once Bay Colony POA is done using office)

Marina Business Update

Previous Business
- Marina incidents
  - Boat accidents in Marina – too many this year.
  - F-42 boating accident – did not find boat that was involved in accident
- Purging and updating master files and display board
New and Ongoing Business
- Dockmaster Tom completed season on October 26
- Slips for Rent and Sale on Marina website
  - 1 x Slip for Rent; F-11, Negotiable
  - 5 x Slips for Sale; A-6 $67.5K; C-5 $65.9; F-6 $59.9K; F-15 $58.5; F-22 $64.9K
- Constant Contact emails sent out
  - Marina winterization – almost done
  - Annual assessments
  - MRC Survey – TBD
- Marina Dredge Update
  - State and Federal Permits submitted. Federal permit approved, awaiting State permit approval.
    - Dredge Permit Consultant;, Verdantas – David Small, PE, and Savannah Budka, EiT
  - Dredge material spoil site contract, April 3, 2025, deposit of $10K
    - Land owner – Chris Magee, Frankford, DE
    - Price is $10 per yrd (4,000 yrds x $10 = $40K)
    - Provided a $10K down payment
  - Dredging Company – develop and sign contract – Clarke Droney, Millville, DE
    - Price is $45 ($55) per yrd (4,000 yrds x $45 = $180K)
  - Tentative dredge date – determined by DNREC and USACE – Jan – Feb – Mar 2026
  - Conduct bathymetric study in 2026 at the conclusion of dredging
- December – Mail Annual Letter and 2026 assessments; $1,200

Future Business

Spring 2026 – Host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Cost is $20 per student. Include an Indian River Inlet familiarization portion for new Owners/Renters. POC Slip G-10 Renter – USCGA

Next Monthly Board meetings and Special Board Meeting;

Next Marina Replacement Committee (MRC) Meeting;