Board Meeting - November 29, 2022

Bay Colony Marina

Monthly Board Meeting

November Board of Directors Meeting; November 29, 2022

Approval and web posting of Minutes from October Monthly Board Meeting held on October 25, 2022.

Board of Directors Position Update

Projected Board elections by year
- 2023 – 1ea position available; info goes out in Annual Letter
- 2024 – 2ea positions available

Marina Financial Update

Review Marina Monthly Budget spreadsheet and 2023 Budget
Slip transactions update
- Slips sold
- New Slip Owner addresses
- Welcome email sent to new Slip Owners

Marina Maintenance Update

Completed Maintenance
- Replaced all parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)

Replaced pedestal light bulbs
Fixed broken rub rail in Marina (on-going)
Replace boathouse light bulbs – recheck porch lights
Trimmed trees and cut down tree saplings along Marina bank
Marina winterization completed
- Office and restrooms closed
- Water shut-off to docks
- Channel buoys exchanged
- Closed out Dockmaster, Cleaning Services, and Lawn Services

Repair cracked Marina well casing – Plumber Jerry
Fix Women’s restroom toilet (Parts) – Plumber Jerry
Install bollards to protect well casing
Install new dock boxes in Spring and receive payment
Review parking lot light replacement proposal – replace entire system with Delaware Electric-COOP lights
Replace dock pedestal photocells that are burnt-out (find out how to do this)
Check F-dock pedestals for electricity; spot test a few on each dock
Repair dock triangles, dock under-bracing, and one float – PJ Handyman (Final Phase)
Inspect and replace some life-rings in Marina (Taylor made Life-rings)
Order new dock signs for faded signs at Gate entrances
Paint last parking lot light pole bottom black (Spring)
Touch-up white poles on signs by the boat ramp (Spring)
Paint yellow 2 x yellow speed bumps (Spring)
Power wash parts of Boathouse (Spring)
Refurbish red and green Summer buoys – buy new batteries

Marina Business Update

- Installed Key lock system for emergency access to Office (code 0704)
- Fall Dockmaster transition complete – Spring transition plan
- Conducted meeting with Seagrass Plantation on channel erosion

- - 6 x Slips currently for Sale (A-6 $60K; C-24 $57K; D-5 $72.5K; F-36 $54K; G-3 $59.9K; G-32 $55K ); 0 x Slips for Rent (25’ and 35’ rented)
New Business
- Move Office furniture for Dockmaster view to Marina – note cameras
- Schedule insurance update for January Board meeting on 2023 Marina insurance coverage and binder; Pratt Insurance – Kevin Malloy
- Review Marina Dredge Plan and date; December 2023 – January 2024
  - Permitting process with DNREC and USACE
  - DNREC – 3 years; USACE – 10 years
  - Previous Marina dredging conducted December 1-31, 2017, $100+K
  - Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
  - Review scope of work with Evelyn (Marina visit)
- Complete Annual Assessment letters and Annual Letter to Slip Owners – mail by December 1st
- Review new Marina database software to replace existing Excel spreadsheet
- Change out Marina email account with new email account (@gmail.com)
- Constant Contact emails to send out
  - Annual assessments mailed Dec 1
- Retain same Gate combination for 2023

Future Business

Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
Review conducting Marina Reserve Study
Review Marina Replacement proposals
Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.

Next Monthly Board meetings;

Board Meeting – November 29, 2022