Bay Colony Marina
Monthly Board Meeting |
November Board of Directors Meeting; November 29, 2022
Approval and web posting of Minutes from October Monthly Board Meeting held on October 25, 2022.
Board of Directors Position Update
- Projected Board elections by year
- 2023 – 1ea position available; info goes out in Annual Letter
- 2024 – 2ea positions available
Marina Financial Update
- Review Marina Monthly Budget spreadsheet and 2023 Budget
- Slip transactions update
- Slips sold
- New Slip Owner addresses
- Welcome email sent to new Slip Owners
Marina Maintenance Update
- Completed Maintenance
- Replaced all parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)
- Replaced pedestal light bulbs
- Fixed broken rub rail in Marina (on-going)
- Replace boathouse light bulbs – recheck porch lights
- Trimmed trees and cut down tree saplings along Marina bank
- Marina winterization completed
- Office and restrooms closed
- Water shut-off to docks
- Channel buoys exchanged
- Closed out Dockmaster, Cleaning Services, and Lawn Services
- New and Ongoing Maintenance
- Repair cracked Marina well casing – Plumber Jerry
- Fix Women’s restroom toilet (Parts) – Plumber Jerry
- Install bollards to protect well casing
- Install new dock boxes in Spring and receive payment
- Review parking lot light replacement proposal – replace entire system with Delaware Electric-COOP lights
- Replace dock pedestal photocells that are burnt-out (find out how to do this)
- Check F-dock pedestals for electricity; spot test a few on each dock
- Repair dock triangles, dock under-bracing, and one float – PJ Handyman (Final Phase)
- Inspect and replace some life-rings in Marina (Taylor made Life-rings)
- Order new dock signs for faded signs at Gate entrances
- Paint last parking lot light pole bottom black (Spring)
- Touch-up white poles on signs by the boat ramp (Spring)
- Paint yellow 2 x yellow speed bumps (Spring)
- Power wash parts of Boathouse (Spring)
- Refurbish red and green Summer buoys – buy new batteries
Marina Business Update
- Previous Business
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- Installed Key lock system for emergency access to Office (code 0704)
- Fall Dockmaster transition complete – Spring transition plan
- Conducted meeting with Seagrass Plantation on channel erosion
- Ongoing; Slips for Rent and Sale on Marina website
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- 6 x Slips currently for Sale (A-6 $60K; C-24 $57K; D-5 $72.5K; F-36 $54K; G-3 $59.9K; G-32 $55K ); 0 x Slips for Rent (25’ and 35’ rented)
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- New Business
- Move Office furniture for Dockmaster view to Marina – note cameras
- Schedule insurance update for January Board meeting on 2023 Marina insurance coverage and binder; Pratt Insurance – Kevin Malloy
- Review Marina Dredge Plan and date; December 2023 – January 2024
- Permitting process with DNREC and USACE
- DNREC – 3 years; USACE – 10 years
- Previous Marina dredging conducted December 1-31, 2017, $100+K
- Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
- Review scope of work with Evelyn (Marina visit)
- Complete Annual Assessment letters and Annual Letter to Slip Owners – mail by December 1st
- Review new Marina database software to replace existing Excel spreadsheet
- Change out Marina email account with new email account (@gmail.com)
- Constant Contact emails to send out
- Annual assessments mailed Dec 1
- Retain same Gate combination for 2023
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- Review Marina Monthly activity task list for November, December, and January
Future Business
- Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
- Review conducting Marina Reserve Study
- Review Marina Replacement proposals
- Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Review potential Capital Improvement Loan Information
Next Monthly Board meetings;
- December – No Board meeting
- January 31 – Tuesday, (include Marina insurance update)