Bay Colony Marina

Monthly Board Meeting

November Board of Directors Meeting; November 29, 2022

Approval and web posting of Minutes from October Monthly Board Meeting held on October 25, 2022.


Board of Directors Position Update

  • Projected Board elections by year
    • 2023 – 1ea position available; info goes out in Annual Letter
    • 2024 – 2ea positions available

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet and 2023 Budget
  • Slip transactions update
    • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners

Marina Maintenance Update

  • Completed Maintenance
    • Replaced all parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)
  • Replaced pedestal light bulbs
  • Fixed broken rub rail in Marina (on-going)
  • Replace boathouse light bulbs – recheck porch lights
  • Trimmed trees and cut down tree saplings along Marina bank
  • Marina winterization completed
    • Office and restrooms closed
    • Water shut-off to docks
    • Channel buoys exchanged
    • Closed out Dockmaster, Cleaning Services, and Lawn Services
  • New and Ongoing Maintenance
  • Repair cracked Marina well casing – Plumber Jerry
  • Fix Women’s restroom toilet (Parts) – Plumber Jerry
  • Install bollards to protect well casing
  • Install new dock boxes in Spring and receive payment
  • Review parking lot light replacement proposal – replace entire system with Delaware Electric-COOP lights
  • Replace dock pedestal photocells that are burnt-out (find out how to do this)
  • Check F-dock pedestals for electricity; spot test a few on each dock
  • Repair dock triangles, dock under-bracing, and one float – PJ Handyman (Final Phase)
  • Inspect and replace some life-rings in Marina (Taylor made Life-rings)
  • Order new dock signs for faded signs at Gate entrances
  • Paint last parking lot light pole bottom black (Spring)
  • Touch-up white poles on signs by the boat ramp (Spring)
  • Paint yellow 2 x yellow speed bumps (Spring)
  • Power wash parts of Boathouse (Spring)
  • Refurbish red and green Summer buoys – buy new batteries


Marina Business Update

  • Previous Business
    • Installed Key lock system for emergency access to Office (code 0704)
    • Fall Dockmaster transition complete – Spring transition plan
    • Conducted meeting with Seagrass Plantation on channel erosion
  • Ongoing; Slips for Rent and Sale on Marina website
      • 6 x Slips currently for Sale (A-6 $60K; C-24 $57K; D-5 $72.5K; F-36 $54K; G-3 $59.9K; G-32 $55K ); 0 x Slips for Rent (25’ and 35’ rented)
  • New Business
    • Move Office furniture for Dockmaster view to Marina – note cameras
    • Schedule insurance update for January Board meeting on 2023 Marina insurance coverage and binder; Pratt Insurance – Kevin Malloy
    • Review Marina Dredge Plan and date; December 2023 – January 2024
      • Permitting process with DNREC and USACE
      • DNREC – 3 years; USACE – 10 years
      • Previous Marina dredging conducted December 1-31, 2017, $100+K
      • Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
      • Review scope of work with Evelyn (Marina visit)
    • Complete Annual Assessment letters and Annual Letter to Slip Owners – mail by December 1st
    • Review new Marina database software to replace existing Excel spreadsheet
    • Change out Marina email account with new email account (
    • Constant Contact emails to send out
      • Annual assessments mailed Dec 1
    • Retain same Gate combination for 2023


    • Review Marina Monthly activity task list for November, December, and January

Future Business

  • Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
  • Review conducting Marina Reserve Study
  • Review Marina Replacement proposals
  • Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
  • Review potential Capital Improvement Loan Information


Next Monthly Board meetings;

  1. December – No Board meeting
  2. January 31 – Tuesday, (include Marina insurance update)