Bay Colony Marina
Monthly Board Meeting |
September Board of Directors Meeting; October 25, 2022
Approval and web posting of Minutes from August Monthly Board Meeting held on September 27, 2022.
2022 Board of Directors Update
- Projected Board elections by year
- 2023 – we will have 1ea position available; info goes out in Annual Letter
- 2024 – we will have 2ea positions available
- Review Officer duties and responsibilities per the BCMSOA By-laws
- Secretary – take over website, posting of Board minutes, and Slips for sale and rent (w/picture)
- Vice President – email welcoming new slip owners and renters
Marina Financial Update
- Review Marina Monthly Budget spreadsheet
- Slip transactions update
- Slips sold (A-19)
- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)
Marina Maintenance Update
- Completed Maintenance
- Sussex County Sewer fixed damaged sewer line from holding tanks to roadway
- Plumber in process of fixing Women’s restroom toilet (Parts)
- Fixed broken rub rail in Marina (on-going)
- Tightened down loose Pedestals
- New and Ongoing Maintenance
- November – Marina winterization
- Office and restrooms
- Water shut-off to docks (plumber – scheduled for Thursday, November 3)
- Channel buoy exchange – order and replace green light
- Dock boxes
- Install new Dock boxes once they arrive (shipping this week, as of Oct 13 email)
- Repair cracked Marina well casing – Plumber Jerry
- Parking Lot Light Proposal
- Replace entire system
- Replace burnt out light bulbs
- Replace pedestal light bulbs (on-going) (check again)
- Replace Dock pedestal photocells that are burnt-out (on-going)
- Repair dock triangles and dock under-bracing – PJ Handyman (on-going)
- Dock Float assessment and repair/replace
- John Merritt, Jr.; Merritt Marine Construction, Inc., – conduct assessment for floats that need replaced and cost
-
- Order new dock signs for faded signs at Gate entrances
- Continue – paint last parking lot light pole bottom black (grass trimming and paint)
- Touch-up white poles on signs in the Marina by boat ramp (Spring)
- Paint yellow 2 x yellow speed bumps (Spring)
- Cut down tree saplings along Marina bank
Marina Business Update
- Previous Business
-
- Hired Dockmaster for 2023 boating season
- Hired John McDade
- Reviewed scope of work and hiring conditions; Fri, Sat, Sun (May-Sep)
- Dockmaster transition – ongoing
- Hired Dockmaster for 2023 boating season
- Ongoing; Slips for Rent and Sale on Marina website
-
-
- 6 x Slips currently for Sale (A-6 $60K; C-24 $57K; D-5 $72.5K; F-36 $57.5K; G-3 $59.9K; G-32 $55K ); 0 x Slip for Rent
-
- New Business
- Review Key lock system for emergency access to Office
- Schedule visit for November Board meeting on 2023 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy
- Review Marina Dredge Plan and date; December 2023 – January 2024
- Permitting process with DNREC and USACE
- DNREC – 3 years; USACE – 10 years
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
- Review scope of work with Evelyn (Marina visit)
- Conduct meeting with Seagrass Plantation on channel erosion
- Complete Annual Assessment letters and Annual Letter to Slip Owners – mail by December 1st
- Review new Marina database software to replace existing Excel spreadsheet (David)
- Update on changing out Marina email with new email account (@gmail.com)
- Constant Contact emails to send out
- New Dockmaster
- Water shut-off date
- Restroom (maybe)
- Review Marina Monthly activity task list for September, October, November
- Bay Colony Marina Holiday dinner
- Thursday, December 16, 6PM
- Café 26
- Reservation for 16ea
Future Business
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
- Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
- Review conducting Marina Reserve Study
- Review Marina Replacement proposals
- Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Review potential Capital Improvement Loan Information
Next Monthly Board meetings;
- November – TBD meeting with Seagrass Plantation
- November – Tuesday, November 29, 9:00AM (include Marina Assessment and Annual Letter meeting)(include Marina insurance update)