Bay Colony Marina

Monthly Board Meeting

September Board of Directors Meeting; October 25, 2022

Approval and web posting of Minutes from August Monthly Board Meeting held on September 27, 2022.


2022 Board of Directors Update

  • Projected Board elections by year
    • 2023 – we will have 1ea position available; info goes out in Annual Letter
    • 2024 – we will have 2ea positions available
  • Review Officer duties and responsibilities per the BCMSOA By-laws
    • Secretary – take over website, posting of Board minutes, and Slips for sale and rent (w/picture)
    • Vice President – email welcoming new slip owners and renters

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
    • Slips sold (A-19)
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)

Marina Maintenance Update

  • Completed Maintenance
    • Sussex County Sewer fixed damaged sewer line from holding tanks to roadway
    • Plumber in process of fixing Women’s restroom toilet (Parts)
    • Fixed broken rub rail in Marina (on-going)
    • Tightened down loose Pedestals
  • New and Ongoing Maintenance
  • November – Marina winterization
    • Office and restrooms
    • Water shut-off to docks (plumber – scheduled for Thursday, November 3)
    • Channel buoy exchange – order and replace green light
  • Dock boxes
    • Install new Dock boxes once they arrive (shipping this week, as of Oct 13 email)
  • Repair cracked Marina well casing – Plumber Jerry
  • Parking Lot Light Proposal
    • Replace entire system
    • Replace burnt out light bulbs
  • Replace pedestal light bulbs (on-going) (check again)
  • Replace Dock pedestal photocells that are burnt-out (on-going)
  • Repair dock triangles and dock under-bracing – PJ Handyman (on-going)
  • Dock Float assessment and repair/replace
    • John Merritt, Jr.; Merritt Marine Construction, Inc., – conduct assessment for floats that need replaced and cost
    • Order new dock signs for faded signs at Gate entrances
    • Continue – paint last parking lot light pole bottom black (grass trimming and paint)
    • Touch-up white poles on signs in the Marina by boat ramp (Spring)
    • Paint yellow 2 x yellow speed bumps (Spring)
    • Cut down tree saplings along Marina bank


Marina Business Update

  • Previous Business
    • Hired Dockmaster for 2023 boating season
      • Hired John McDade
      • Reviewed scope of work and hiring conditions; Fri, Sat, Sun (May-Sep)
      • Dockmaster transition – ongoing
  • Ongoing; Slips for Rent and Sale on Marina website
      • 6 x Slips currently for Sale (A-6 $60K; C-24 $57K; D-5 $72.5K; F-36 $57.5K; G-3 $59.9K; G-32 $55K ); 0 x Slip for Rent
  • New Business
    • Review Key lock system for emergency access to Office
    • Schedule visit for November Board meeting on 2023 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy
    • Review Marina Dredge Plan and date; December 2023 – January 2024
      • Permitting process with DNREC and USACE
      • DNREC – 3 years; USACE – 10 years
      • Previous Marina dredging conducted December 1-31, 2017, $100K
      • Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
      • Review scope of work with Evelyn (Marina visit)
    • Conduct meeting with Seagrass Plantation on channel erosion
    • Complete Annual Assessment letters and Annual Letter to Slip Owners – mail by December 1st
    • Review new Marina database software to replace existing Excel spreadsheet (David)
    • Update on changing out Marina email with new email account (
    • Constant Contact emails to send out
      • New Dockmaster
      • Water shut-off date
      • Restroom (maybe)
    • Review Marina Monthly activity task list for September, October, November
    • Bay Colony Marina Holiday dinner
      • Thursday, December 16, 6PM
      • Café 26
      • Reservation for 16ea

Future Business

  • Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
  • Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
  • Review conducting Marina Reserve Study
  • Review Marina Replacement proposals
  • Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
  • Review potential Capital Improvement Loan Information


Next Monthly Board meetings;

  1. November – TBD meeting with Seagrass Plantation
  2. November – Tuesday, November 29, 9:00AM (include Marina Assessment and Annual Letter meeting)(include Marina insurance update)