Minutes from October Board of Directors Meeting, October 26, 2021, 9:30AM

Approved and posted to the Marina website the September Monthly Board Meeting held on September 28, 2021.


2022 Board of Directors

  • Reviewed the Board of Director positions for the 2022 boating season
  • Accepted the termination notice of Hank Larsen as Board of Director for the reason of selling his slip.
  • Appointed Peter Hekl as Board of Director for the position of At-Large for the 2022 season
  • Reviewed duties and responsibilities for new Board member
  • Reviewed projected Board elections by year
    • 2022 – we will have 2ea positions available
    • 2023 – we will have 1ea position available
    • 2024 – we will have 2ea positions available
  • Due outs with position change;
    • Alarm system name change-out and codes
    • Security camera iPhone set-up
    • Board of Directors binder turn-over
    • Office key
    • Email accounts and Constant Contact point of contact


Financial Review

  • Reviewed the 2021 Marina Budget and Monthly spend plan; all on-track
  • Approved the 2022 Marina Budget
  • Reviewed slip transactions from the previous month
    • New email/letter packet


Marina Maintenance Work

  • Completed
  • Marina fire extinguisher inspection; Marina Docks and Office Bldg
  • County Landfill with trash items in the garage area


  • New and Ongoing
  • Dock and office building winterization plan; November 8-12
  • Replace green and red channel buoys with winter buoys; change-out November 9
  • Cut down and replaced wooden dock poles holding fire-water hook-ups; ongoing.
  • Replaced Dock pedestal photocells; ongoing.
  • Repaired and filled dock holes with cement compound; ongoing.
  • Deferred; Repair dock under-bracing between G and H dock and H-dock.

Previous Business

  • Appointed 2022 Marina Board of Directors and posted in Marina and website.
  • Constant Contact list with new Slip Owners and Renter’s emails (continual)
  • Updated Marina Website; refresh website
    • Monthly Board minutes; ongoing
    • Slips for Rent and Sale; ongoing
    • 2022 Events
    • Governing Documents with Declaration Amendments on website; ongoing


New Business

  • Reviewed the 2021 Slip Owner and Slip Renter numbers
    • 250 Slips. 144 x Owners; 106 x Renters; 42% Renters
  • Reviewed the 2021 Marina close-out procedures;
    • Winterization, week of November 8-12 dock water shut-off
    • 2022 Marina Budget
    • Annual assessment mailings w/annual letter and draft budget; complete mailings following the November Board meeting; mail December 1st
  • Reviewed new Marina database software plan to replace existing Excel database
    • Cost
    • Annual fee
    • Generated reports
  • Reviewed Marina Monthly activity task list for November and December
  • Constant Contact emails to send;
    • Water shut-off and procedures on docks
    • Annual dues/assessment reminder


Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Review potential Capital Improvement Loan Information
  • Review potential State/Federal Marina Grants


Next Monthly Board Meeting: Tuesday, November 30, 2021, 9:00 (Marina Office) followed by Annual Dues mailings