Board of Directors Meeting, January 26, 2021, 10:00AM
Approval and web posting of Minutes from previous Monthly Board Meeting, November 24, 2020.
Financial Review
- Annual Assessment update
- Penalty for late or non-payment (per Declarations Section 6.5, pg 20-21)
- Review 2020 Budget closeout
- Review 2021 budget
- Slip transaction update
- Process for new Slip Owners
- $300 fee to Association
- New email/letter packet
- Constant Contact addition
- Treasurer/Dockmaster database/file update
Previous Business
- Updated Marina website with 2021 Special Events and Slips for Sale/Rent
- DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Awaiting final approval and report. POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
- Updated Constant Contact list with new Slip Owners and Renter’s emails
- Updated Marina Bulletin Boards with 2021 Board of Directors, Rules and Regulations, and Website sheet for Slips for Sale/Rent
Maintenance work
- Completed
- Winterized Marina office
- Repaired parking lot light fixture near Gate 1 and Marina exterior building light
- Installed new Panel Box overhead roof assembly (Gate 2)
- New and Ongoing
- Repair Women’s Restroom door lock (batteries)
- Change out both Men’s and Women’s restroom keypad door lock batteries prior to 2021 Boating Season
- Repair dock under-bracing between G and H dock (schedule with Apple Marine Construction for March 2021)
- Replace two damaged pile cap covers on H-dock
- Check/repair H Dock Marina light (stays on during daylight hours)
- Replace burnt out dock pedestal bulbs/light sensors (ongoing)
- Install new Panel Box overhead roof assembly (Gate 1)
New Business
- Review 2021 Marina Rules and Regulations
- BoatUS Marina Discount renewal
- Coop Group Application Renewal: GA85009B
- Board Nominating Committee candidate search for Board vacancies. Nominating committee chair – Bill Hoyle.
- Prepare and mail Annual Meeting and Voting ballot mailings
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- Voting ballots and envelopes (Owner data base)
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- Marina Website
- Update Governing Documents with Declaration Amendments
- Selling first right of refusal
- Marina Board positions
- Update Governing Documents with Declaration Amendments
- Update Budget with addition of 2021 Marina budget
- Review Marina Monthly activity task list for January, February, March
- Update new Slip Owner and Slip Renter information
- Treasurer – master data base file
- Secretary – Constant Contact email distribution list
- Dockmaster
- Slip Owner folder and data base file
- Slip Renter data base file
- Update Marina display board
- File new Data Contact Sheets for Slip Owners and Renters
- File new $300K Insurance policies
- File new Boat Registration cards
- Create an e-mail welcome package to new slip owners/renters
Future Business
- Permitting process with DNREC and USACE for dredging
- Marina dredging – last dredging conducted December 1-31, 2017, $100K
- Marina Replacement proposals
- Capital Improvement Loan Information
- Marina Grants
Next Monthly Board Meeting: Tuesday, February 23, 2021, 10:00AM (Marina Office)