Board of Directors Meeting, January 26, 2021, 10:00AM

Approval and web posting of Minutes from previous Monthly Board Meeting, November 24, 2020.


Financial Review

  • Annual Assessment update
    • Penalty for late or non-payment (per Declarations Section 6.5, pg 20-21)
  • Review 2020 Budget closeout
  • Review 2021 budget
  • Slip transaction update
    • Process for new Slip Owners
  • $300 fee to Association
  • New email/letter packet
  • Constant Contact addition
  • Treasurer/Dockmaster database/file update


Previous Business

  • Updated Marina website with 2021 Special Events and Slips for Sale/Rent
  • DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Awaiting final approval and report.  POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
  • Updated Constant Contact list with new Slip Owners and Renter’s emails
    • Updated Marina Bulletin Boards with 2021 Board of Directors, Rules and Regulations, and Website sheet for Slips for Sale/Rent


Maintenance work

  • Completed
  • Winterized Marina office
  • Repaired parking lot light fixture near Gate 1 and Marina exterior building light
  • Installed new Panel Box overhead roof assembly (Gate 2)
  • New and Ongoing
  • Repair Women’s Restroom door lock (batteries)
  • Change out both Men’s and Women’s restroom keypad door lock batteries prior to 2021 Boating Season
  • Repair dock under-bracing between G and H dock (schedule with Apple Marine Construction for March 2021)
  • Replace two damaged pile cap covers on H-dock
  • Check/repair H Dock Marina light (stays on during daylight hours)
  • Replace burnt out dock pedestal bulbs/light sensors (ongoing)
  • Install new Panel Box overhead roof assembly (Gate 1)


New Business

  • Review 2021 Marina Rules and Regulations
  • BoatUS Marina Discount renewal
    • Coop Group Application Renewal:  GA85009B
  • Board Nominating Committee candidate search for Board vacancies.  Nominating committee chair – Bill Hoyle.
  • Prepare and mail Annual Meeting and Voting ballot mailings
      • Voting ballots and envelopes (Owner data base)
  • Marina Website
    • Update Governing Documents with Declaration Amendments
      • Selling first right of refusal
      • Marina Board positions
  • Update Budget with addition of 2021 Marina budget
  • Review Marina Monthly activity task list for January, February, March
  • Update new Slip Owner and Slip Renter information
    • Treasurer – master data base file
    • Secretary – Constant Contact email distribution list
    • Dockmaster
      • Slip Owner folder and data base file
      • Slip Renter data base file
      • Update Marina display board
      • File new Data Contact Sheets for Slip Owners and Renters
      • File new $300K Insurance policies
      • File new Boat Registration cards
  • Create an e-mail welcome package to new slip owners/renters


Future Business

  • Permitting process with DNREC and USACE for dredging
  • Marina dredging – last dredging conducted December 1-31, 2017, $100K
  • Marina Replacement proposals
  • Capital Improvement Loan Information
  • Marina Grants


Next Monthly Board Meeting: Tuesday, February 23, 2021, 10:00AM (Marina Office)