May Board of Directors Meeting Minutes, May 27, 2021, 9:00AM

Approved and posted to Marina website the Minutes from the April Monthly Board Meeting held on May 5, 2021.

Financial Review

  • Reviewed the 2021 Marina Budget and monthly spend plan – no issues.
  • Still need to interview a new Bank for a third Marina Capital Reserve account in order to spilt funds across multiple FDIC banks.
  • Reviewed the slip transactions for the month
  • Reviewed increasing the Slip transfer fee from $300 to $500, but requires a BCMSOA majority member vote, so decision delayed.

Previous Business

  • DNREC completed its Annual Marina Wetlands Environmental Inspection in April and the Marina passed the inspection by DNREC Division of Water and Wetlands
  • DNREC completed its on-site inspection of the Marina 2020-22 Marina O&M Plan. We are still awaiting final approval and final report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
  • Updated the Marina Constant Contact list with new Slip Owners and Renter’s emails (continual)
  • Published the following Constant Contact emails to all Slip Owners and Slip Renters
    • Annual Meeting slides
    • USCG ECOS for awareness
    • Bay Colony Community and Marina Annual Garage Sale; Saturday, June 5, 8:00 to 12:00PM. First time for Marina yard sale.
  • Completed the Marina Annual Meeting held on Saturday, May 15, 10:00AM; approximately 20 Slip Owners were in attendance; conducted the following –
    • Annual Brief
    • Financial update
    • Input from Slip Owners on new Dock proposal and initiatives
  • Removed BoatUS Marina Discount from Outdoor Bulletin Board; no more group discounts by BoatUS
    • Coop Group Application Renewal:  GA85009B
  • Updated the Marina Website as follows –
    • Annual Meeting slides posted
    • Slips for Rent and Sale
    • 2021 Events
    • Still updating Governing Documents with Declaration Amendments on website

Maintenance Work

  • Completed
  • Purchased four Dock fire extinguisher boxes that were broken; two replaced, two on-hand and will be replaced
  • Re-positioned Red and Green Channel buoys and located previous red (1) and green (3) weighted buckets. All were re-secured to red and green buoys
  • Swept Marina channel entrance bottom (twice) for object in water – nothing found
  • Fixed leaky water bib assembly inside dock pedestals (6-7ea); completed by Plumber
  • Reviewed proposal by Apple Marine Construction (George Apple) for the following dock items: voted no; cost prohibitive ($43K)
    1. Repair dock under-bracing between G and H dock and also H-dock
    2. Replace two damaged pile cap covers on G or H-dock
    3. Repair and filled Dock holes with cement compound


  • New and Ongoing
  • Purchase and replace two damaged pile cap covers on G-dock poles
  • Repair dock under-bracing between G and H dock and also H-dock
  • Repair and fill Dock holes with cement compound
  • Repair Gate 1 door latch (again)
  • Repair exterior building light fixture (again)
  • Cutting down wooden poles holding fire water hook-ups; ongoing
  • Replace 1-2 upward electrical grass outlets with flush ground outlets
  • Power wash back of Marina Office building and backside stairway; initial wash completed, second wash to be done
  • Ongoing replacement of burnt out dock pedestal bulbs/light sensors
  • Install remainder of new Panel Box overhead roof assembly over Gate 1

New Business

  • Reviewed the Marina Monthly activity task list for June, July, and August
  • Reviewed the Annual Meeting due-outs
    • Slip Owner input on annual assessment
  • Participate in the Bay Colony Community Annual Yard Sale on Saturday, June 5, 8:00 to 12:00PM.
    • Hold in large portion of Marina parking lot – one parking space per person.
    • Constant Contact email sent to Slip Owners/Renters
    • Coordinate instructions to Dockmaster for set-up and safety
    • Sign-up thus far; 3ea
  • Continued updating new Slip Owner and Slip Renter information sheets
    • Treasurer – add to master data base file
    • Secretary – add to Constant Contact email distribution list
    • Dockmaster –
      • Update Slip Owner folder and data base file
      • Update Slip Renter data base file
      • Update Marina display board
      • File new Data Contact Sheets for Slip Owners and Renters
      • File new Slip Renter Lease Agreement Packets
      • File new $300K Insurance policies
      • File new Boat Registration cards
  • Reviewed Marina Certificate of Liability Insurance and disposition of document
  • Reviewed Marina Election and Board Members
  • Reviewed Dockmaster database software to replaced antiquated Excel spreadsheet currently used
    • Cost
    • Annual fee
    • Generated reports
  • Reviewed Slip Owner files for 2021 documents and sent out emails on missing items

Future Business

  • Review Marina Dredging Permitting process with DNREC and USACE
    • Previous Marina dredging conducted December 1-31, 2017, $100K
  • Review Marina Replacement proposals
  • Look at potential Capital Improvement Loan Information
  • Look at potential for Marina Grants


Next Monthly Board Meeting: Tuesday, June 29, 2021, 9:00 (Marina Office)