Board of Directors Meeting, October 27, 2020, 10:00AM

Approval and web posting of Minutes from previous Monthly Board Meeting, September 29, 2020.


Financial Review

  • Budget update
  • Slip transaction update
  • Review of Marina 2021 Draft budget

 Previous Business

  • Installed dock boxes for owners who purchased new dock boxes
  • Submitted 2020-22 Marina O&M Plan. Awaiting DNREC one-day site visit Nov 2-6.  POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
  • Updated Constant Contact list with Renter’s email
  • Signed Bay Colony Community Lot L22 tree removal/replacement agreement letter

Maintenance work

  • Completed
    • Installed torn rub rail on docks (have bench stock)
    • Replaced 3” Pedestal decal letters/numbers (have bench stock)
    • Completed annual fire extinguisher inspection throughout Marina (Oct)
  • Ongoing
    • Check all pedestals for water leaks at base of pedestal and under dock
    • Replace two pile cap covers on H-dock
    • Replace burnt out dock pedestal bulbs/light sensors
    • Replace burnt out parking lot bulbs
    • Install new Panel Box overhead roof assembly (Gate 1 and 2)
  • New
    • Monday, Nov 9 – Marina dock winterization date; Send email to Slip Owners and Renters and post signs at Gates 1&2
    • Mid-November – replace red and green channel buoys with winter buoys
    • Early December – winterize Marina office

 New Business

  • Marina parking lot security update
  • Prepare annual assessment in November for mailing
      • Assessment letters and envelopes
      • Board Letter – Marina updates and Board positions available 2021
      • Decision on Marina combination change and laminated card
      • Owner Information Sheet
  • Appoint Board Nominating Committee and begin candidate search for next year’s Board vacancies
  • Update Marina website with 2021 activities, winterization schedule, annual assessment information, and proposed 2021 Marina budget
  • Send Constant Contact emails to Owners/Renters
    • Marina Winterization date and information
    • Slips for Rent information
    • Annual assessment dates
    • 2021 Marina Budget

Future Business

  • Marina Replacement proposals
  • Capital Improvement Loan Information

 Next Monthly Board Meeting: Tuesday, November 24, 2020, 10:00AM (Marina Office)