Bay Colony Marina Monthly Board Meeting

May Board of Directors Meeting; June 25, 2024

Approval and web posting of Minutes from the May Monthly Board Meeting held on May 28, 2024.

Attendees:  D. Degidio, M. Langager, P. Hekl

 

Upfront Items for Decision or Information

  • Dredge permit update and dredge material off-site identified
  • Update on neighboring Bay Colony resident damage
  • Discussion on Marina replacement and Slip Owner multiple payment options

Marina Financial Update

  • Review Marina Monthly Budget spreadsheet
  • Slip transactions update
  • Slips sold
    • New Slip Owner addresses
    • Welcome email sent to new Slip Owners (Mike)
    • Add email to Constant Contact (Don)

Marina Maintenance Update

  • Completed Maintenance
  • Turned on and systematically checked parking lot lights – left side and right side all working and well pump working
  • Continued minor wooden dock repairs on decking holes
  • Continue fixing rub-rails, pedestal lights, stain, and dock repairs (Dockmaster)
  • Continue repair of Pedestal bases with stained cut plywood pieces
  • New and Ongoing Maintenance
  • Make dump run
  • Trim Marina basin grass again
  • Replace burnt out parking lot light bulbs
  • Check underground wiring and junction boxes along parking lot
  • Fix Security camera #2 on corner of porch – not working
  • Paint concrete barriers gray color and speed bumps yellow

Marina Business Update

  • Previous Business
    • Held meeting with Seagrass Plantation
    • Continue updates of Slip Owner and Renter required documents; Secretary, Dockmaster, President
  • Review Slips for Rent and Sale on Marina website
      • 0 x Slips for Rent
      • 4 x Slips for Sale (C-24 $54K, F-08 $60K, H-31 $47.5K, H-34 $59.5K)
  • New and Ongoing Business
    • Inquire with Sussex County Tax Office on what is actually assessed for a 25’, 35’, 37’, and larger slip and how the new Marina system impacts tax assessments
    • Conduct drone fly-over video and pictures of Marina and marsh area – low and high tide (Dave D.)
    • Constant Contact emails to send out
      • Mid-Summer updates and reminders
      • 4th of July Fireworks at Paradise Grill, Wednesday, July 3, 8:00PM
      • Operation Seas the Day, September 4, 5, 6 boating dates
    • Marina Dredge Plan Update
      • Dredge Permit Contractor, Verdantas; David Small and Savannah Sipes
      • Dredging company
        • Previous Marina dredging conducted December 1-31, 2017, $100+K, Clarke Droney (estimate was $27 cyd)
        • Current estimates for dredge companies range $65 – $120 per cyd ($266.5K – $492K)
        • Clarke Droney available 2025 and 2026 to dredge
      • Meetings with Indian River Aches, Brian Lisiewski, PE, to discuss their upcoming dredge plan; 10K cyds to dredge
        • Upcoming meeting with Rep Ron Gray, PE, on dredging costs
      • Finalizing dredge material spoil site
        • Land owner – Chris Magee, Frankford
        • Price is $3.25 per cyd (4,100 cyds x $3.25 = $13,325)
      • Conduct 2024/25 bathymetric study on just the dredge area prior to dredging
      • Review dredge date –wait one-year until 2026
      • Operation Seas the Day, Boating Event Wed, Thur, Fri, September 4, 5, 6
        • Volunteers and meeting
        • Coordination with Fire and Rescue, food and water vendor, drone coverage
        • Set-up
  • Review Marina Monthly activity task list for July, August, September

Future Business

  • Conduct survey of Slip Owners on Marina replacement and assessment
  • 2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station.  Slip Renter is Instructor.  Cost is $20 per student
  • Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
    • Review Capital Improvement loan information with banks

 

Next Monthly Board meetings;

  1. July – Tuesday, July 30, 9:00AM
  2. August – Tuesday, August 27, 9:00AM (Board Positions)
  3. September – Tuesday, September 24, 10:00AM