| Bay Colony Marina
Monthly Board Meeting |
February Board of Directors Meeting; February 22, 2023
(D. Degidio, M. Langager, K. Moore, P. Hekl, & D. Shapiro attending)
Approval and web posting of Minutes from January Monthly Board Meeting held on January 31, 2023.
Board of Directors Position Update
- Projected Board elections by year
- 2023 – 1ea position available; info goes out in Annual Letter
- 2024 – 2ea positions available
Marina Financial Update
- Review Annual Assessments paid and unpaid for 2023
- Review Marina Monthly Budget spreadsheet and 2023 Budget
- Slip transactions update
- Slips sold
- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)
Marina Maintenance Update
- Completed Maintenance
- Replaced all parking lot light bulbs; 2 x unsafe to change out because too close to rocks; one socket is broke (center)
- Replaced pedestal light bulbs
- Fixed broken rub rail in Marina (on-going)
- Replace boathouse light bulbs – recheck porch lights
- Marina winterization completed
- Office and restrooms closed
- Water shut-off to docks
- Channel buoys exchanged
- Closed out Dockmaster, Cleaning Services, and Lawn Services
- New and Ongoing Maintenance
- Conduct Electrical check of Pedestals and repair (electrical survey completed) (Electrician – Nick O’Lone)
- Repair Dock triangles, D-dock under-bracing, and one G-Dock float – PJ Handyman (Final Phase)
- Office Renovation to begin later this year
- Vacuum air vents and replace air filters
- Move Dockmaster desk to window area for better marina/ramp view
- Paint office ($500-$600)(includes moving furniture)
- Repair cracked Marina well casing – Plumber Jerry
- Fix Women’s rest room toilet (Parts) – Plumber Jerry
- Install bollards to protect well casing (Contractor PJ or Board)
- Install new dock boxes in Spring and receive payment (Dockmaster John)
- CANCELLED – Review parking lot light replacement proposal – replace entire system with Delaware Electric-COOP lights
- Replace dock pedestal photocells that are burnt-out (find out how to do this with Chuck)
- Inspect and replace needed life-rings in Marina (Taylor made Life-rings)
- Order new dock signs for faded signs at Gate entrances
- Paint last parking lot light pole bottom black (Spring)
- Re-install Marina boat ramp sign that blew over during storm (Spring)
- Paint 2 x yellow speed bumps (Spring)
- Power wash parts of Boathouse (Spring)
- Refurbish red and green Summer buoys and replace (Spring) – buy new batteries
- Dump run including Dock box cardboard in Feb or March. Use Delaware Solid Waste Authority – Frankford, 33086 Burton Farm Rd, Frankford, DE; Delaware Solid Waste Authority, Bridgeville
- Additional Maintenance items?
Marina Business Update
- Previous Business
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- Installed Key lock system for emergency access to Office
- Transferred Slips for Rent and Sale responsibilities to Secretary
- Ongoing; Slips for Rent and Sale on Marina website
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- 5 x Slips for Rent (B-18 $4.5K; E-2 $4.2K; E-4 $5K; F-42 $3.9K; G-23 $4.75K)
- 9 x Slips currently for Sale (A-6 $60K; C-24 $57K; E-15 $67.5; F-36 $52K; F-42 $53.5; G-3 $59.9K; G-32 $55K; H-15 $49K, H-17 $53.5K )
- Renewed and signed 3 x year contract with Mediacom for internet and phone service. Monthly cost reduced. $1800 savings over 3 years.
- Revised Marina Excel spreadsheet for Dockmaster database activities
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- New and Ongoing Business
- Discussed potential electrolysis in marina and steps to monitor. Based on investigation, does not appear to be an issue currently but discussed placing anodes around marina to monitor.
- Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Cost is $20 per student. Location is Mariner’s Church Hope Center. Determine date.
- Order new Dockmaster Bay Colony Marina sweatshirt, polo shirt, and t-shirts.
- Update 2023 Activities on Marina Website. Other website updates?
- Move Office furniture for Dockmaster view to Marina – note cameras
- Schedule insurance update for upcoming Board meeting on 2023 Marina insurance coverage and binder; Pratt Insurance – Kevin Malloy
- Review Marina Dredge Plan and date; December 2023 – January 2024
- Permitting process with DNREC and USACE
- DNREC – 3 years; USACE – 10 years
- Previous Marina dredging conducted December 1-31, 2017, $100+K
- Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
- Review scope of work with Evelyn
- Constant Contact emails to send out
- Done – Ocean City Boat Show
- Election and Annual Meeting
- Marina opening information
- Review Marina Monthly activity task list for March, April, and May
Future Business
- Review initiative for Renter Fee – $50 – $100 per Slip – for 2023 Slip Owners Meeting and Vote
- Conduct survey of Slip Owners on Marina replacement and one-time assessment
- Review conducting Marina Reserve Study; approximate cost $3.5K
- Review hosting meeting with Engineering firm that studied Seagrass Plantation
- Review Marina Replacement proposals; previous estimate August 2020 at $3.8M
- Conduct new Marina replacement estimate for 2023
- Establish a separate Marina Replacement Financial Committee from Marina Slip Owners; include Marina investment review
- Review Capital Improvement loan information with Banks
- Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer
Next Monthly Board meeting;
- March 21, Tuesday, 9:00AM (include Marina insurance update)
- April 25, Tuesday, 9:00AM
- Annual Meeting, May 13, Saturday, 10:00AM