Board Meeting – May 1, 2024 - Bay Colony Marina

Bay Colony Marina Monthly Board Meeting

April Board of Directors Meeting; May 1, 2024 (moved one day from April 30)

(attending: B. Hoyle, M. Langager, K. Moore, D. Degidio, P. Hekl, D. Shapiro

Approval and web posting of Minutes from the February/March Monthly Board Meeting held on March 5, 2024.

Upfront Items for Decision or Information

Find and submit new barrow pit for dredge permit
Bay Colony Community Lot L22 Tree Agreement Letter, dtd October 17, 2020
Consider date for new 2024 Bathymetric Survey #2 of select Marina basin area with Rob Plitko – $1,900. Bathymetric Survey #1 completed on June 1, 2022, $2,500
Restroom cleaning contract in place – consider price increase for 2024 (Clara)

Marina Financial Update

- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)
- Add email to Constant Contact (Don)

Marina Maintenance Update

Installed two (2) zinc anodes zinc on docks to monitor throughout 2024 season – check again in May
Marina well tank replacement completed – Daisey Well Drilling, Inc. $3,495 plus $750 vac-truck (+/-) to suck the water out of the tank and mud out of the hole.
Marina Ramp lock replaced – same combination. Placed spare in office desk drawer.
Refurbished Green and Red Summer buoys and replaced chains and repaired worn buoy eye-lets
Temporary fix of pump and parking lot lights breaker in main breaker box
installed steel plate to the area by A Dock and Main Gate for bracing

Replace Parking Lot light bulbs for 2024 season – use 2023 inspection list
Fix Security camera #2 on corner of porch – not working
Dockmaster fixing rub-rails, pedestal lights, and dock repairs
Review minor list of carpentry dock repairs for PJ
Create wood template for Pedestal base repair – determine how many Pedestals require new base wooden template
Paint concrete barriers gray color
Paint speed bumps yellow color
Trim Marina basin grass
Power wash Marina office building and deck

Marina Business Update

- Continue update of Constant Contact list with new Slip Owners and 2024 Slip Renters

- - 4 x Slips for Rent (A-08 $5K, F-41 $4.5K, G-12 $4K, H-19 $3.5K)
  - 4 x Slips for Sale (C-24 $54K, F-08 $60K, H-31 $55K, H-34 $59.5K)

New and Ongoing Business
- Constant Contact emails to send out
  - Annual meeting reminder
  - Others?
- Marina Insurance Policy Renewal and Director and Officer Policy Renewal completed June 1 for one-year, 2024-25
- Marina Dredge Plan Update
  - Acquired new Dredge Permit Contractor, Verdantas; David Small
  - Conducted a Kick-off meeting between Verdantas and BCMSOA Board of Directors on Tuesday, January 30, 11;00AM
  - Permitting process for DNREC ongoing; USACE complete – declined the modification to increase dredge area
  - FYI on permitting terms; DNREC – 5 years; USACE – 10 years
  - Previous Marina dredging conducted December 1-31, 2017, $100+K
  - Conduct 2024 bathymetric study on just the dredge area
  - Clarke Droney available 2025 and 2026
  - Review dredging date – complete in 2025 or wait one-year until 2026?
- Annual Meeting on May 11, 2024, Saturday
  - 2023 Annual Meeting Recap, May 13, 10:00AM
    - Bench(s) in Marina – no
    - Bike rack – no
    - Review initiative for Renter Fee of $100 per Slip assessed to Slip Owner – yes, but decide how to execute
    - Review initiative to raise the slip transfer fee to ½ of the annual assessment – yes

Future Business

Conduct survey of Slip Owners on Marina replacement and assessment
2024 – Plan and host Delaware Boater Safety Course conducted by the USCG Auxiliary Indian River Station. Slip Renter is Instructor. Cost is $20 per student
Marina Replacement proposals; previous estimate August 2020 at $3.8M, and May 2023 at $4.35M (UPDATE)
- Review Capital Improvement loan information with Banks prior to 2024 Annual Meeting in May

Next Monthly Board meetings;

Board Meeting – May 1, 2024