Bay Colony Marina
Monthly Board Meeting |
September Board of Directors Meeting; September 27, 2022
Approval and web posting of Minutes from August Monthly Board Meeting held on September 6, 2022.
2022 Board of Directors Update
- Updated Board of Directors Sheet with new Officers; Posted in Marina and on website
- Projected Board elections by year
- 2022 – we had 2ea positions available
- 2023 – we will have 1ea position available
- 2024 – we will have 2ea positions available
- Review Officer duties and responsibilities per the BCMSOA By-laws
- Secretary – take over website, posting of Board minutes, and Slips for sale and rent (w/picture)
- Vice President – email welcoming new slip owners and renters
Marina Financial Update
- Review Marina Monthly Budget spreadsheet
- Slip transactions update
- Slips sold
- New Slip Owner addresses
- Welcome email sent to new Slip Owners (Mike)
Marina Maintenance Update
- Completed Maintenance
- Plumber repaired water leak on F-dock
- Repaired Pedestal hose fittings on F-dock (multiple times)
- Fixed broken rub rail throughout Marina
- Tightened down loose Pedestals
- Purchased Pedestal light bulbs (on-line company, not Eaton)
- Completed Fire Inspection through Marina; Cintas, $2,109.89
- 16 x fire extinguishers (4 x replaced)
- Office emergency lighting (4 x locations)
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- Purchased additional Dock cleats, Pedestal electrical items, Dock box bolts and washers
- New and Ongoing Maintenance
- November – Marina winterization
- Office and restrooms
- Water on docks (plumber)
- Channel buoy exchange – order and replace green light
- Dock boxes
- Install new Dock boxes once they arrive in October
- Repair cracked Marina well casing – Plumber Jerry
- Parking Lot Light Proposal
- Replace entire system
- Replace burnt out light bulbs
- Replace pedestal light bulbs
- Repair additional dock triangles that are bad and dock under-bracing between G and H dock – PJ Handyman (on-site visit and estimate completed – attached)
- Dock Float assessment and repair/replace
- John Merritt, Jr.; Merritt Marine Construction, Inc., – conduct assessment for floats that need replaced and cost
- Replace Dock pedestal photocells that are burnt-out
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- Continue – paint last parking lot light pole bottom black (grass trimming and paint)
- Touch-up white poles on signs in the Marina by boat ramp
- Paint yellow 2 x yellow speed bumps
- Cut down tree saplings along Marina bank
Marina Business Update
- Previous Business
- Placed order for new Dock Boxes – Beachcomber Fiberglass Technology, Inc. Stuart, FL (Julie Marshall) – ship October
- 13ea new Dock Box; and 1ea Dock Box lid
- Ongoing; Slips for Rent and Sale on Marina website
- Placed order for new Dock Boxes – Beachcomber Fiberglass Technology, Inc. Stuart, FL (Julie Marshall) – ship October
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- 7 x Slips currently for Sale (A-6 $60K; A-19 $60K; C-24 $57K; D-5 $72.5K; F-36 $57.5K; G-3 $59.9K; G-32 $55K ); 0 x Slip for Rent
- Completed Operation Seas the Day Boating Event; set-up, manning, boats, weather
- Wednesday, Sept 7, 11:00AM
- Thursday, Sept 8, 8:30AM
- Friday, Sept 9, 9:00AM
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- New Business
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- Schedule visit for October Board meeting on 2023 Marina insurance coverage and binder from Pratt Insurance – Kevin Malloy
- Review Marina Dredge Plan and date; December 2023 – January 2024
- Permitting process with DNREC and USACE
- DNREC – 3 years; USACE – 10 years
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Acquire Permit Contractor Dr. Evelyn Maurmeyer, Dredging, Coastal & Estuarine Research, Inc.
- Call Evelyn back September to review Scope of Work
- New Dockmaster Hiring
- Coordinated with Delmarva Temporary Staffing Agency
- 3 x Candidates
- Guidance was to run opening through September
- Conduct hiring Board early October
- Review scope of work and hiring conditions; Fri, Sat, Sun
- Coordinated with Delmarva Temporary Staffing Agency
- Conduct meeting with Seagrass Plantation on channel erosion
- Conduct in November meeting to mail Annual Assessments and Letter to Slip Owners – mail by December 1st
- Review initiative for Renter Fee – $200 per Slip – for 2023 Slip Owners Meeting and Vote
- Review new Marina database software to replace existing Excel spreadsheet; action person and estimate
- Cost
- Annual fee
- Reports
- Review changing out Marina email with new email account (2023)
- Review requirement for additional security cameras and new security system; review scope of work and estimate (Signature Alert Security Systems) (Don)
- Review Marina Monthly activity task list for September, October, November
Future Business
- Review conducting Marina Reserve Study
- Review Marina Replacement proposals
- Review State or Federal Grant for new Marina. Grant availability, seek out DNREC and State Rep Ron Gray, and obtain a Grant writer.
- Review potential Capital Improvement Loan Information
Next Monthly Board meetings;
- October – TBD meeting on Dock repairs
- October – TBD meeting with Seagrass Plantation
- October – Tuesday, October 25, 9:00AM
- November – Tuesday, November 22, 9:00AM (include Marina Assessment and Annual Letter meeting)