Board members present: Brian Emery, Keith Moore, Gary Carpenter and Gary Taylor and invitee George Kalvinsky Tech Support. Rafael Perez was absent.
Minutes of the previous Board meeting on July 8, 2014 have been posted on the marina web site (baycolonymarina.org).
Meeting was called to order by President Emery at 7 PM. First order of business was the election of Board Members for the coming year. The board elected the following members as follows:
President: Brian Emery
Vice President: Gary Carpenter
Treasurer: Keith Moore
Secretary: Gary Taylor
Member At-Large: Rafael Perez
Tech Support: George Kalvinsky (Non-Voting)
• Summary of Account Balances: As of 08/11/14 – Checking – $42,919.15; Capital Reserve as of 08/11/14 – $323,235.71 for a grand total of assets currently available = $366,154.86.
• Expenses for the month of July were $3,810.39. Marina dock repair bills were reviewed for August payment.
• 1. Water valve location signs: Stenciled and painted water valves were marked throughout the dock area showing locations of water valves.
2. Deck Repairs: Contractor reports that repairs to the decking on H Dock are nearing completion and should be completed soon. Work has begun on C Dock.
• 3. Pipe straps. Contractor will replace pipe support straps where needed.
• 4. There will be some electric line repairs at the entrances after bids are received by contractors.
• Sluice update: Brian reported that there was a meeting held on July 23, 2014 at the Sea grass Plantation Clubhouse. Bay Colony Marina representatives Brian Emery, Gary Carpenter and Gary Taylor were in attendance at this most important meeting on the issue of repairing or replacing this structure. The Bay Colony Marina Board Members in attendance made it quite clear that the Marina would not participate in any payments toward the repair of the structure since it is their opinion that it is a State of Delaware problem. The engineering firm was asked to refine their preliminary cost estimates and will present them at the next meeting to be held on August 26, 2014 at the Seagrass Plantation Clubhouse at 10AM.
• Office computer: George Kalvinsky discussed the addition of a backup drive or an outside service from Carbinal for the computer system for added protection. Also discussed was the new email system from Mail Chimp which is a free service. Current system was cancelled saving the monthly fee. The Board will review these requests and discuss at the next meeting.
• There have been meetings with the Clam Jam organizers and the Board to discuss the plans for this year’s event. The size of the event seems to be smaller than last year’s due to the date change. Organizers still looking for a good turnout and a good event again this year.
• The Operation Seas the Day program is forging ahead with a strong turnout of boat owners willing to take families out for a half day of fishing or cruising on September 3rd through the 5th. Currently there are 25 boat captains signed up for the event and 4 in reserve. Brian Emery met with the organizers at the VFW and came away with nothing but positive information about
this year’s program. Boat Captains and Mates from BCM and outside BCM have volunteered their boats and time for this most worthwhile project again this year with the increase from 24 families last year to 30 families this year.
• There was an unfortunate incident at the marina where a boat came in to pick up passengers and hit a BCM boat when leaving causing extensive damage to the moored vessel. The offender then took off without reporting the incident. Fortunately there were witnesses that reported it to the Dock master who promptly called the Marine Police who responded quickly and took statements from the witnesses who also got the boat numbers off the offending vessel. The police requested the camera shots from two cameras and were able to identify the vessel coming and leaving the marina. The matter is currently being investigated by the police. No final information has been received back yet.
• There was an extremely low tide possibly caused by the “Super Moon” event which caused some boaters problems returning to their slips. This was a very unusual situation but the Board is discussing possible dredging again to alleviate this problem in the future.
• The Board discussed the problem of the drop off at the end of the ramp and the need for a courtesy dock to allow boaters easier access to the marina during launching and retrieving of vessels. It was agreed to get quotes from contractors for this project and report back to the Board at the next meeting.
• It has been reported that many minnow traps have been robbed of their contents. The Board will review the camera footage to see if the minnow thief can be identified.
• The fire extinguishers are due for their annual service. It was agreed that the contractor handling this service will be called to schedule service after the Clam Jam event.
• The Board requested Gary Carpenter to inventory and order any necessary Spill Containment materials to keep in compliance with regulations.
• It was agreed to post the list of Board Members with their contact information on the outside wall of the marina building in case of emergencies. This list is also posted on the Marina bulletin board.
There being no further business, the meeting was adjourned at 9:05 P.M.
Next Board Meeting is scheduled for: 8/12/14