Board members present: Brian Emery, Keith Moore, Gary Carpenter and Gary Taylor. Rafael Perez was absent.
Minutes of the previous Board meeting on November 11, 2014 have been posted on the marina web site (baycolonymarina.org).
Meeting was called to order by President Emery at 7:00 PM.
1. Summary of Account Balances: As of 12/14/14 – Checking – $11,394.10; Capital Reserve as of 11/31/14 – $323,880.45 – for a grand total of assets currently available=$335274.55.
2. Expenses for the month of October were $1740.80.
3. The 2015 budget was discussed. Keith Moore prepared a final draft budget for consideration at the December meeting. After review by the board the budget for 2015 was approved.
1. Our contractor wrapped up the annual work to repair rotten decking and under deck supports, pipe straps and electrical issues. A sufficient supply of wood to continue the deck repairs for at least another year has been purchased due to it being in short supply. A large amount of repair work was completed this year and the results are evident.
2. Pedestal lights on the docks will be turned off during winter months to conserve energy and prolong the bulb life.
3. The water was turned off to the docks and the system was winterized on November 17th. The Operations Building has also been winterized in early December.
4. The broken Plexiglas on the second entrance will be fixed first thing this spring when the marina reopens.
1. Sluice update: Brian reported that there has been no additional information from the state concerning the sluice repair. The contractor involved in this effort has been slow in providing his costs for the recommended fixes and the group studying this problem cannot proceed further without those estimates. Upon receipt of those figures, the state and our representatives in state government will supposedly inform us of the degree to which they will participate in the repairs. The board has decided to ask our state representatives to meet with us in late January or early
February to discuss the state’s position on the sluice problem so we can address it before spring. The state seems to be dragging their feet on the sluice problem and both communities need to get answers.
1. The building is now under alarm for the winter and all Dock, Maintenance, House Keeping and Grounds Keeping contractors will be off until the Marina reopens in the spring.
2. It has come to the board’s attention that some of the pilings holding the docks in place are deteriorating. The board will ask contractors to evaluate the damage over the winter and submit their findings and a plan to correct the damage.
3. Dredging will be discussed if the sluice project does not go forward. This was to become part of the project but if the state does not fund the project the marina will have to dredge the entrance again. Because of the length of time needed to get permits the dredging project may not happen until the winter of 2016.
4. The board will discuss a small increase in dues if needed to complete the dredging and dock pilings project if it becomes an extensive problem. We will need the submission from the contractors to determine the extent of the number of pilings damaged before we decide if an increase is needed.
5. It was decided that the annual meeting will be held on May 2, 2015 at 10 AM.
6. A pilot program was presented by Gary Carpenter which would allow for 40 boats to be stored in the parking lot adjacent to Quail Lane over the winter from November 1 to May 1. A fee of $150 would be charged for the period. No maintenance of any kind would be allowed on the boats while stored. No boat over 25’ could be stored and must be on a suitable trailer. The board voted against this project at this time due to covenants allowing only one-day parking of trailers and a covenant change would be needed to allow storage. Liability concerns were also voiced.
There being no further business, the meeting was adjourned at 8:30 P.M.
Next Board Meeting is scheduled for: 3/17/15 @ 7 PM. This will be the first meeting of the 2015 season.