April Board of Directors Meeting, held May 5, 2021, 8:30AM
Approval and web posting of Minutes from March Monthly Board Meeting held on
April 6, 2021.
Financial Review
- Review the 2021 Marina Budget and Monthly spend plan
- 2020 Marina Financial Audit due back May 2021 and available at Annual Meeting
- Interview new Bank for third Marina Capital Reserve account; spilt funds
- Review the slip transactions for the month
- Process for new Slip Owners
- $300 fee to Association
- New email/letter packet
- Constant Contact addition
- Treasurer/Dockmaster database/file update
Previous Business
- DNREC Annual Marina Wetlands Environmental Inspection was completed and passed by DNREC Division of Water and Wetlands
- DNREC completed on-site inspection for completion of 2020-22 Marina O&M Plan. Still awaiting final approval and report from POC Julie Molina, Environment Scientist, DNREC Division of Water and Wetlands
- Updated Constant Contact list with new Slip Owners and Renter’s emails (continual)
- Updated the 2021 Marina Rules and Regulations and posted to bulletin boards
- Updated and posted BoatUS Marina Discount and Boater Safety Information on Outdoor Bulletin Board
- Coop Group Application Renewal: GA85009B
- Started up landscape and bathroom cleaning contracts for 2021
- Continue to update Marina Website
- Slips for Rent and Sale
- 2021 Events
- Still updating Governing Documents with Declaration Amendments on website
Maintenance work – Completed
- Purchased and replaced two Dock fire extinguisher boxes that were broken
- Installed bathroom wall air fresheners for Men’s and Ladies bathrooms
- Installed Summer Red and Green Channel buoys and replaced Green buoy weights and chains
- Status on repair of H Dock white light (stays on during daylight hours); purchase and replace photo sensor
- Replace 1-2 upward electrical grass outlets with flush ground outlets
- Power wash back of Marina Office building and backside stairway
- Re-position Red Buoy. Touch-up paint on Green Buoy.
- Ongoing replacement of burnt out dock pedestal bulbs/light sensors
- Install remainder of new Panel Box overhead roof assembly over Gate 1
- Take water depth readings in Marina channel to determine actual depth of water during low tide
- Review proposal by Apple Marine Construction (George Apple) for the following dock items:
- Repair dock under-bracing between G and H dock and also H-dock
- Replace two damaged pile cap covers on G or H-dock
- Repair and fill Dock holes with cement compound
New Business
- Prepare for Marina Annual Meeting on Saturday, May 15, 10:00AM
- Annual Brief
- Financial update
- Meet DE COVID protocols
- Clean garage and set-up chairs, tables, computer, and TV screen
- Review Marina Monthly activity task list for May, June, July
- Need Marina Lead – participate in Bay Colony Community Annual Garage Sale; Saturday, June 5. Hold in large portion of Marina parking lot – one parking space per person.
- Send out Constant Contact email to all Slip Owners regarding mandatory requirements to put boat in slip (boat insurance, registration, slip owner’s information sheet; same for Slip Renters) and to mail in voting ballots
- Continue updating new Slip Owner and Slip Renter information sheets
- Treasurer – add to master data base file
- Secretary – add to Constant Contact email distribution list
- Dockmaster –
- Slip Owner folder and data base file
- Slip Renter data base file
- Update Marina display board
- File new Data Contact Sheets for Slip Owners and Renters
- File new $300K Insurance policies
- File new Boat Registration cards
Future Business
- Review Marina Dredging Permitting process with DNREC and USACE
- Previous Marina dredging conducted December 1-31, 2017, $100K
- Review Marina Replacement proposals
- Look at potential Capital Improvement Loan Information
- Look at potential for Marina Grants
Next Monthly Board Meeting: Tuesday, May 25, 9:00 (Marina Office)